Benefits/Risk Management Specialist

Classified•Covina, CA

8d•Onsite

About The Position

Under the direction of the Chief Business Officer, this position coordinates the daily activities of the District's risk management program. This includes coordinating the functions of property and liability insurance, the worker's compensation program, employee benefits programs, and safety management for the District. This is a promotional position, meaning applicants must be current employees of the Charter Oak Unified School District.

Requirements

Graduation from high school supplemented by two years of college-level coursework in accounting, business administration or related field.
Minimum of three years of technical experience in insurance, liability, benefits administration and risk management.
Risk Management Certification preferred.
Valid Driver’s license.

Nice To Haves

An associate of Arts degree in Business or related field is preferred.

Responsibilities

Coordinate the District's employee benefits program for both certificated and classified employees, including organizing informational fairs, meetings, and resources for District plans.
Prepare and process payments for all medical, dental, vision, life, and voluntary coverage enrollments through carriers.
Set up payroll benefit tables, process and reconcile all changes, deductions, and contributions for medical, dental, vision, life, voluntary coverages, and union dues for all employees.
Prepare, communicate with employees, and send COBRA notifications as appropriate.
Prepare and provide information and data reports for STRS and PERS retirees.
Coordinate and monitor all aspects of compliance, implementation, and eligibility factors related to the Affordable Care Act.
Serve as the district liaison with employees, insurance companies, and medical providers regarding eligibility and coverage.
Coordinate and work directly with an insurance broker to ensure program effectiveness and facilitate the bidding process to secure optimal employee benefit programs.
Analyze and prepare recommendations concerning appropriate, cost-effective, and cost-beneficial insurance coverage and program improvement needs.
Analyze the Risk Management/Workers Compensation program to identify, evaluate, reduce or eliminate risks and liabilities and ensure compliance with applicable laws and regulations; advise district leadership.
Review contracts and serve as a technical expert to advise and make recommendations specific to each contract.
Coordinate the daily activities of Worker’s Compensation, monitor medical appointments, treatment, and lost times and/or modify duty; prepare appropriate reports for claims administration and Cal OSHA.
Collaborate, support, and provide informational reports and analysis on employee leaves (FMLA, CFRA, Education Code Leaves, etc.).
Coordinate and facilitate interactive/reasonable accommodation meetings for modified duty requests and/or assignments.
Interact with claims administrator, insurance adjustors, JPA Director, risk consultants, and attorneys as needed to ensure compliance with all laws related to the interactive process.
Coordinate property and liability insurance for the District; complete quote information for self-insurance; prepare lists of liability cases for the Board; report on and investigate accidents in the District; coordinate claims activities including liaison with claimants, insurance carriers, attorneys, and other agencies; complete coverage certificates, applications and other related documents as needed; administer insurance for outside groups for District facility use and school booster organizations.
Maintain and implement district facilities access, master keys, and individual security codes and access.
Coordinate and collaborate on the implementation of district-wide disaster and safety programs.
Implement and monitor the completion of safety-related work orders.
Coordinate the District's loss prevention program, including investigation of accidents, safety inspections, and recommendations to avoid recurrence; drive a vehicle to various District sites to conduct inspections.
Compile comparative data of various plans for student and pre-school insurance purchases; notify parents of student accident insurance available through the district.
Schedule and communicate pesticide use informational bulletins and notify students, parents, and employees of use in accordance with state and federal laws; collect requests for notification of pesticide usage.
Coordinate the district's Pull Record driving program with the California Department of Motor Vehicles.
Review purchase orders and requests for playground and school equipment to assure purchases conform to safety standards; arrange for inspection by Certified Playground Inspector prior to opening the school playground.
Collect chemical inventories from sites; arrange for chemical disposal, prepare plans and various reports related to hazardous materials and inspections; arrange for annual asbestos training for staff, yearly respirator physicals for staff, and respirator fit testing.