Benefits Professional
About The Position
Cotality is seeking a collaborative, analytical, and people-centric Benefits Professional to support the administration and strategic development of employee benefits. The role helps ensure benefits are competitive, compliant, and valued by employees, spanning health coverage, retirement plans, wellness initiatives, and work-life balance programs. This is a hybrid role requiring two days per week in the Irvine office. The Benefits Professional administers core benefit plans, supports employees and managers with complex questions and enrollment or claims issues, and coordinates annual Open Enrollment. The position also analyzes benefits utilization and demographic data, collaborates with internal teams and external vendors, supports compliance and required filings, and develops employee-facing documentation and educational communications.
Requirements
- At least 2 years of hands-on experience in benefits administration, HR operations, or total rewards.
- Foundational knowledge of group health plans, retirement vehicles such as 401(k) plans, leave policies, and applicable regulations including ERISA, ACA, COBRA, HIPAA, and FMLA.
- Comfort using HRIS systems, benefits administration platforms, and Excel, including VLOOKUPs and pivot tables, to interpret plan utilization and census data.
- Strong interpersonal and written communication skills, including the ability to explain complex benefits information clearly and empathetically.
- High level of confidentiality, organizational agility, and attention to detail when handling sensitive employee health and financial information.
- Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.
Nice To Haves
- CEBS, PHR, or SHRM-CP certification.
Responsibilities
- Administer and maintain medical, dental, vision, life insurance, 401(k) and retirement, disability, and paid time off plans.
- Serve as a resource for employees and people managers by responding to benefits inquiries, troubleshooting claims and enrollment issues, and escalating complex cases.
- Lead logistical preparation, system setup, testing, and post-enrollment audits for annual Open Enrollment.
- Analyze benefits utilization, claims data, and demographic metrics to identify trends, cost drivers, and participation patterns.
- Partner with People Analytics and Finance to prepare data-driven reports and recommendations for plan design and wellness initiatives.
- Participate in market benchmarking and competitive surveys.
- Maintain relationships with third-party administrators, insurance carriers, brokers, and consultants to support service delivery and resolve operational issues.
- Coordinate with Payroll, HR Operations, Finance, and Legal on deductions, premium reconciliations, and reporting accuracy.
- Monitor and track compliance with federal, state, and local employee-benefits regulations, including ERISA, ACA, HIPAA, COBRA, FMLA, and Section 125.
- Support required filings and audits, including Form 5500 preparation, non-discrimination testing, and participant disclosures.
- Develop and maintain benefits documentation, including Summary Plan Descriptions, enrollment guides, policy documents, and intranet resources.
- Support employee communications and organize webinars, wellness fairs, and educational sessions.
Benefits
- Generous paid time off and 11 paid holidays.
- Well-being and volunteer time off.
- Up to 16 weeks of fully paid parental leave and a baby stipend.
- Multiple medical plan options with mental health and wellness support offerings.
- 401(k) with company match and vesting after one year.
- $400 annual well-being stipend.
- Tuition assistance up to $5,250.
- Recognition Rewards, referral bonuses, and exclusive discounts.
- Flexible working model.
- Competitive time off and health coverage.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
