Benefits Compliance Coordinator

Hub International Insurance • Fort Worth, TX

1d • Onsite

About The Position

HUB International is seeking a detail-oriented and proactive Benefits Compliance Coordinator to join our Employee Benefits practice. The Benefits Compliance Coordinator will play a critical role in supporting ACA (Affordable Care Act) compliance operations, benefits administration, HR technology initiatives, and regulatory compliance activities across our client base. The ideal candidate brings a blend of technical aptitude, organizational precision, and a foundational understanding of employee benefits compliance.

Requirements

• Above-average proficiency in Microsoft Excel, including experience with data organization, formulas, and file management.
• Prior experience in HR, payroll, or accounting related tasks.
• Strong attention to detail with demonstrated ability to manage multiple concurrent projects accurately.
• High school or equivalent

Nice To Haves

• Basic understanding of the Affordable Care Act (ACA), specifically employer shared responsibility and 1095-C reporting.
• Experience with project management methodologies or tools.
• Familiarity with benefits administration platforms.
• Experience working within an employee benefits, insurance brokerage, or HR consulting environment

Responsibilities

• Track hours by client for all ACA-related projects and maintain accurate project logs throughout the ACA season.
• Gather initial client data from internal service team members, multiple enrollment systems, insurance carriers, and clients.
• Maintain ongoing carrier contact relationships.
• Assist Account Executives with client data received.
• Support the review of enrollment-formatted data received for errors, escalating to the appropriate AM for final verification.
• Assist with all ACA reporting projects as needed.
• Assist with HR Technology comparisons and support the maintenance of the Request for Information (RFI) database.
• Manage Form 5500 filings for all applicable clients, including tracking which clients require a 5500, notifying the relevant client contacts and EB AE/AM teams, and coordinating the gathering of all required filing information.
• Help Manage multiple Compliance platforms on behalf of the Employee Benefits team.
• Produce custom compliance notices for client benefit guides using HUB's internal compliance tool.
• Assist clients with Prescription Drug (RX) reporting requirements in coordination with internal compliance leadership.
• Gather Medicare Credibility information from carriers and maintain organized records annually.
• Work with compliance leadership to identify and draft Medicare Notice requirements for distribution to AE/AM teams and clients.
• Maintain the vendor list for Section 125 Non-Discrimination Testing.
• Research and assist in managing PCORI fee obligations and related client communications.
• Other compliance and HR Technology Project work when needed.
• Collaborate with the marketing team to support logistics all compliance related educational events (in person and virtual events).
• Manage event registrations and cancellations, keeping internal stakeholders updated on attendance status.
• Draft pre-event and post-event email communications in coordination with AEs and compliance leadership.
• Coordinate with marketing or personally manage email outreach to in-person attendee lists.

Benefits

• HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED