Benefits and Leave Specialist

Textile Exchange•Vermont, VT

6d•Remote

About The Position

The Benefits & Leave Specialist administers Textile Exchange's benefits, leave of absence, time-off, and workers' compensation programs. This role has primary ownership of U.S. benefits and leave administration; involvement in international programs is limited to coordination with our Employer of Record (EOR), escalation support, annual plan review, and communication as needed. The role maintains compliance with applicable regulations and organizational policies and supports accurate employee data and payroll-related processes. The role partners with employees, managers, vendors, and our EOR provider to deliver consistent, compliant, and effective benefits and leave administration across the organization.

Requirements

3+ years of benefits, leave administration, or total rewards administration
Knowledge of U.S. leave laws including ADA, paid family leave, and state leave programs
Strong organizational, communication, and problem-solving skills
High attention to detail and ability to manage sensitive employee information confidentially
Ability to exercise sound judgment and manage multiple priorities independently
Ability to collaborate effectively with employees, vendors, and cross-functional teams
Based in the United States

Nice To Haves

Eastern Time Zone
Experience with BambooHR and Ease/Employee Navigator or similar systems preferred
Experience working within a global, distributed team environment
Experience working remotely

Responsibilities

Lead end-to-end administration of U.S. employee benefits programs, including open enrollment, life event processing, eligibility administration, employee education, new hire orientation, and annual 1095 reporting
Serve as primary administrator for the benefit platform, Ease, and manage day-to-day relationships with U.S. benefit vendors and carriers
Ensure benefit enrollments and payroll deductions are accurately reflected in BambooHR and vendor systems
Audit U.S. benefits data to identify and resolve discrepancies
Prepare benefit invoices for Finance processing and ensure timely submission
As needed, serve as an escalation point for international staff who are unable to get timely responses from our Employer of Record (EOR), working directly with the EOR representative to resolve outstanding questions
Review proposed international benefit plan changes during annual renewal/open enrollment and provide approval or feedback to the EOR
Prepare benefits information and documentation to support employee onboarding and hiring processes for both U.S. and international hires
Administer U.S. employee leave programs, including parental, medical, statutory, and accommodation-related leaves
Coordinate international leave administration with employer-of-record partners and external vendors
Maintain leave policies and procedures in alignment with federal, state, and local regulations
Communicate leave processes, timelines, and documentation requirements to employees and managers
Develop and maintain leave-related SOPs, forms, and internal documentation
Administer global time-off programs, including PTO, sick leave, and holiday policies
Maintain BambooHR time-off configurations, accruals, and related system settings
Audit and reconcile time-off balances between BambooHR and external systems, including Remote
Partner with Payroll & People Systems to support accurate U.S. payroll processing related to leave and time-off administration
Coordinate U.S. workers’ compensation administration, claims support, and annual audit activities
Ensure compliance with applicable U.S. leave, benefits, and workers’ compensation regulations
Conduct payroll quality assurance reviews and provide payroll backup support as needed
Create and maintain benefits resources, SOPs, and SharePoint content
Maintain workers’ compensation coding and leave configurations within BambooHR
Conduct benefits audits, surveys, and operational process reviews
Identify and implement process improvements related to benefits, leave, and employee administration