Benefits and Leave Manager - Hybrid Role (Irvine, CA) - High volume (1,000+)/ Multi-State

Trinity Property Consultants • Irvine, CA

31d • Hybrid

About The Position

The Benefits and Leave Manager will own and operate the employee benefits, leave of absence, and workers' compensation programs for a workforce of 1,500+ employees across the US. This role requires navigating complex multi-state regulations while delivering a seamless, human experience for employees. The ideal candidate will have deep technical knowledge in benefits and leave administration, thrive in high-volume environments, and seek meaningful responsibility.

Requirements

• Hands-on experience administering multi-state leave programs (FMLA, state PFML, ADA accommodations).
• Working knowledge of benefits plan types: medical, dental, vision, FSA/HSA, life, 401k, COBRA.
• Intermediate Excel skills: formulas, pivot tables, reconciliations, data validation.
• Familiarity with HRIS and benefits administration platforms; ADP Workforce Now experience strongly preferred.
• Understanding of relevant compliance requirements: ACA, HIPAA, DOL regulations.
• High degree of accuracy and comfort managing multiple priorities under deadline.
• Discreet and professional handling of sensitive employee information.
• Clear written and verbal communication: you can explain a complex leave situation to an employee who has never heard the word FMLA.
• You approach problems analytically but lead with empathy when the situation calls for it.
• Bachelor's degree in Human Resources/Business Administration preferred or equivalent combination of education and experience.
• Minimum of 5 years of experience in HR and Benefits, with a focus on benefits and leaves in a high-volume environment (1,500+ employees).
• Experience managing benefits in a multi-state environment strongly preferred.
• ADP WorkForce Now experience preferred.
• Microsoft Office (Excel, Word, Outlook) experience required.

Nice To Haves

• CEBS, CBP, or PHR/SPHR certification a plus.

Responsibilities

• Manage benefits administration ensuring plan eligibility, carrier coordination, and billing are maintained accurately.
• Manage annual open enrollment end-to-end, including carrier communications, employee education, system configuration, and post-enrollment audits.
• Serve as the primary point of contact for benefits broker and vendor relationships.
• Lead employees through the interactive process and support their return to work after extended leave of absence including coordinating with respective parties for benefits and housing deductions.
• Ensure accurate leave pay calculations, including coordination of state-mandated paid leave, STD/LTD offsets, and PTO usage during leave periods.
• Track and manage multi-state leave entitlements across 37+ states, including FMLA, state-specific PFML programs, and local ordinances, ensuring accurate eligibility determinations and notice compliance.
• Oversee COBRA administration and manage qualifying event notifications in coordination with the benefits carrier.
• Manage and oversee workers' compensation claims, ensuring timely and accurate processing ensuring timely progression from intake through resolution.
• Ensure compliance with federal, state, and local regulations related to benefits, leaves and workers' compensation.
• Reconcile monthly benefits carrier invoices against enrollment data, process internal billbacks where applicable, and resolve discrepancies with carriers.
• Conduct regular audits of benefits, leaves and workers' compensation data to ensure accuracy and integrity.
• Maintain and update employee records in the payroll, benefits, and workers' compensation systems.
• Contribute to department-wide initiatives including benefits plan design evaluation and compliance program development.

Benefits

• Medical, Dental & Vision: Highlights include company-paid individual PPO-HSA plan (with $1,200 annual employer contribution); HMO options for California residents. Dental and vision premiums are fully covered for employees; coverage for dependents is available at an additional cost.
• Retirement Plans (401K): The company matches 1/3 of the employee's contribution up to 2% of the salary.
• Life & Disability Insurance: Up to $100,000 of life insurance and AD&D coverage , plus short- and long-term disability insurance. In addition, supplemental life for the employee, spouse, and children.
• Time Off: 11 paid holidays, 2–4 weeks of vacation based on years of service, and sick leave provided in compliance with state and local requirements.
• Referral Bonuses: $1,000 for eligible employee referrals.
• Volunteer Time Off: Up to 16 hours annually (8 for personal volunteer activities, 8 for company-sponsored events).
• Perks: Professional development, tuition reimbursement, employee discounts, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level