Benefit Specialist (In Office, Milwaukee Area)

Meetings & Incentives Worldwide, Inc.•Village of Raymond, WI

21d•Onsite

About The Position

This organized, efficient individual is responsible for the full-time day-to-day human resource administration and hiring activities including but not limited to employee relations, terminations, benefits, and recruitment.

Requirements

Bachelor’s degree preferred in HR, Business Administration, Data Analytics, Organizational/Operational Development, or related field.
Minimum 5+ years of experience in HR benefits, operations, people engagement, compliance, and/or training management.
Strong analytical skills with experience using tools such: Word, Excel, and Internet/social media
Outlook (email and scheduling)
UKG system knowledge
Excellent verbal and written communication, facilitation, and relationship‑building abilities.
Demonstrated ability to manage cross‑functional projects and drive organizational improvements.
Must be detail oriented and pride oneself on 100% accuracy
Must maintain the highest confidentiality standards
Be a supportive and an active listener to counsel employees concerning work-related problems
Skilled in presentations to groups and in explaining policies and procedures to employees and management

Responsibilities

Process required paperwork according to established procedures for new employees/hires, training, On-boarding, separation processes, transfers, resignations, terminations, salary increases, leaves of absences, create new employee files, reference checks on candidates and background checks on new hires.
FMLA & Maternity Leave
Bereavement Leave
Short Term or Long Term Disability
Workman's Comp
Jury Duty / Summons
Work Release Authorization
OSHA & Compliance
FLSA Compliance
ADA Claim & Compliance
PTO & PSL Accrual
Personnel Employment File - Retention, Compliance & Record Distribution Request
Personnel Medical File - Retention, Compliance & Record Distribution Request
State & Federal Employment Law Compliance
Maintain records and support the EEO and Affirmative action reporting requirements, federal and state wage and hour regulations
Process approved employee updates in UKG: New Team Member Records, Employee Change Form (ECF), Offers/LOA, Promotions, Resignations, Terminations
Benefit Enrollment – New Hire, Qualifying Event & Annual Renewal
Process new team member from recruiting to onboarding/hired in HIRS
Internal employee communications such but not limited to benefits, company policies, initiatives, approved personal announcements etc.
Complete all employment verifications forms and loan requests received (with help from Payroll) as requested
Maintain all personnel records; in paper form and on the Hub
Report and record employees address changes and notify necessary vendors
Completing appropriate new hire employment forms, HRIS onboarding, and benefit information/elections, benefit maintenance of current employees
Complete benefits Open Enrollment & Qualifying Life programs for health, dental, vision, life insurance, STD, LTD, Worksite and answer staff questions
Audit Benefit elections monthly and process carrier invoices in ensure proper and accurate payments
Complete and communicate Summer Sabbatical request upon final approval
Conference Room set-up and cleanliness for client and internal meetings
Coordinate office and client meeting food & beverage needs
Yearly record purges
Coordinate keeping the office “green” (recycling, etc.)
FedEx Shipping as needed
Back up phone system – answering and directing calls as needed