BD Coordinator

LJA•Houston, TX

3d•Onsite

About The Position

As a Business Development Coordinator at LJA Business Solutions, you will be responsible for providing administrative and logistical support for business development activities, ensuring efficient execution of client engagement efforts, opportunity tracking, and internal coordination. Building market position by locating, developing, defining, negotiating, and closing business relationships. The goal is to drive sustainable financial growth through boosting sales and forging strong relationships with clients. Supporting all business lines including PLA, Land, Transportation and Water.

Requirements

BA or BS degree in business administration, sales or relevant field
Strong organizational and coordination skills
Attention to detail and accuracy in data management
Ability to manage multiple administrative priorities
Basic understanding of BD processes and workflows
2+ years’ experience in business development and/or marketing
Have creative experience (InDesign, Photoshop, Office, etc)
Attention to detail / consistent, ability to multi-task
Ability to interact with clients in a professional manor
Editing and writing experience, strong communication

Responsibilities

Monitoring public sources (city agendas, procurement sites, announcements) to identify and logging potential opportunities
Maintaining tracking tools and distributing updates to BD team
Ensuring internal visibility of upcoming meetings, public engagements, and key milestones
Maintaining and updating CRM with accurate client, project, and contact data
Assisting with data entry for pursuits, relationships, and activities
Ensuring consistency and completeness of BD records
Coordinating logistics for client events, conferences, and industry activities
Preparing materials, promotional items, and on-site needs
Tracking attendance and follow-up action items
Processing invoices and expenses related to BD activities
Assisting with scheduling meetings, travel arrangements and coordinating internal calendars
Supporting internal BD meetings and reporting preparation
Scanning County and City agendas for LJA projects awarded then transferred to county/city spreadsheet. Making sure an LJA representative is in attendance when large projects are awarded
Researching and maintaining database of clients past, present and future projects (with LJA and others)
Creating or updating client contacts in CRM and mailing list for various events
Researching various meetings and agendas for data on current and future project awards or RFQs, and /or funding for future work
Paying invoices when needed and follow up with requester
Coordinating between marketing and BD on RFQ pursuits, awards, and go -no meetings
Coordinating and delivering holiday gifts
Assisting with coordinating client meetings
Coordinating w/ marketing on client lists for corporate events
Creating spreadsheet to track corporate memberships and identify LJA representatives and sponsorship levels
Table and registrations
Maintaining receipts for any expenses
Coordinating monthly LJA BD meetings and take minutes
Attending Bi-weekly Houston BD Staff meetings and managing spreadsheet of tasks and pursuits for staff
Taking lead with direction from BD staff. Helping to coordinate theme, graphics, invitations, track rsvps, food, drinks, and promo items
Coordinating and attending TML conference efforts and events. Coordinating booth, promo items, hotels, client dinners, and client entertainment event
Coordinating LJA staff registrations for conferences
Attend – When needed
Hotels – Book hotels as needed
Travel – Flights when needed
Booths – Register for booths when needed
Promos – Discuss and plan strategy for promo items needed for booth
Dinners – Plan employee or clients dinners needed during conference
Attending client events, sometimes alone – ie., golf tournaments, fundraisers, booths, receptions, luncheons
Ensuring we have LJA cart, tent, promo items or any other marketing materials as needed for events