Ballot & Voting Systems Program Manager / Corporations, UCC & Commission (Anticipated Vacancy)

State of Maine • Augusta, ME

2d • $62,130 - $87,818 • Onsite

About The Position

The Department of the Secretary of State, Bureau of Corporations, Elections and Commissions is seeking an enthusiastic, talented and resourceful person for the anticipated vacancy of a Ballot & Voting Systems Program Manager (Public Service Coordinator 1) located in Augusta, ME. This position will manage the ballot creation and voting systems program for the Division of Elections. The hours of this position are Monday through Friday, from 8 a.m. to 5 p.m. in office (not remote) and periodic overtime during peak election periods.

Requirements

• Knowledge of applicable federal and state laws, rules and regulations governing elections and voter registration; including, but not limited to the Maine Constitution, Title 21-A, Title 30-A, the National Voter Registration Act, the Uniformed and Overseas Citizens Absentee Voting Act and the Help America Vote Act, and best practices related to these laws and programs.
• Knowledge of the Voluntary Voting System Guidelines Version 2.0 and the best practices for ballot design and layout.
• Knowledge of the State procurement system and drafting Request for Proposals and other procurement tools.
• Knowledge of effective written and oral communication tools.
• Ability to conduct research and analysis.
• Ability to analyze and interpret policies, procedures and regulations.
• Ability to write and edit a variety of printed materials clearly and effectively.
• Ability to establish and maintain effective working relationships with diverse people, groups and organizations.
• Ability to conduct training programs for adults including preparation and delivery of effective presentations.
• Ability to engage in public speaking and to communicate effectively with municipal officials and the public.
• Applicants must be authorized to work in the United States.
• Successful candidates will be required to complete an I-9 form upon hire.
• The successful candidate must pass a National Criminal Background check, which may include fingerprinting.

Nice To Haves

• Four (4) year combination of education, training and/or professional level experience in elections or voter registration or a related program area.
• Experience in administering elections or voter registration on a state, county or local level.

Responsibilities

• Oversee ballot design and layout for all paper and accessible ballot formats for all federal, state, and county candidate elections and statewide referenda.
• Assist municipalities with employing best practices in local ballot design.
• Develop and oversee pre-election testing for each election at both the state and municipal levels.
• Coordinate the maintenance of all voting-related equipment and work with municipalities on equipment security and proper use, storage and maintenance.
• Assist with special projects, including new equipment rollouts.
• Work with selected vendor partners to develop implementation plans for new equipment deployments including appropriate asset tracking of all units.
• Assist with the procurement, deployment and maintenance for the voting tabulation systems and accessible ballot marking devices as well as absentee ballot drop boxes and ballot security storage containers.
• Collaborate with the Program Manager of Election Audits and Training to assess the training needs of individual election officials and municipalities on the use of voting systems and equipment.
• Develop manuals, brochures, pamphlets, and informational materials to inform and educate municipal officials and members of the public regarding the use of voting systems and equipment.

Benefits

• 13 paid holidays
• 12 days of sick leave
• 3+ weeks of vacation leave annually
• Personal leave for overtime-exempt employees
• Health Insurance Coverage (State of Maine pays 85%-95% of employee-only premiums)
• Dental Insurance (State of Maine pays 100% of employee-only dental premiums)
• Retirement Plan (Maine Public Employees Retirement System - MainePERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree