Background Check Specialist

MarSell Wellness Center•Colton, CA

4h•Onsite

About The Position

The Background Check Specialist is responsible for managing and supporting the background check investigation process in compliance with federal and state licensing requirements. This role coordinates and documents all required background check requests and results, ensuring accuracy, completeness, and timely submission. The Background Check Specialist conducts quality assurance reviews to confirm that all background check packets are complete before submission and that results are processed within required timeframes and deadlines. The Background Check Specialist plays a critical role in safeguarding organizational compliance, protecting youth in care, and supporting the timely onboarding of staff, foster/resource parents, and volunteers.

Requirements

High school diploma or equivalent degree
Minimum of 3 years employment experience.
Ability to read, analyze and interpret business, professional, technical or governmental documents.
Ability to write reports, business correspondence and procedure manuals.
Ability to effectively present information and respond to questions from managers, customers and the public.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to compute rate, ratio and percent, and draw and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Proficiency in Microsoft Office, with emphasis on Excel, Word, and PowerPoint.

Nice To Haves

Associates degree preferred.

Responsibilities

Process and track all background check requests, including staff, contractors, foster/resource parents, and volunteers.
Maintain an organized workflow to ensure that all requests are initiated promptly and by applicable requirements.
Serve as the main point of contact for background check inquiries and updates.
Collect, organize, and maintain all required background check documentation, ensuring confidentiality and compliance with data protection standards.
Ensure accuracy and completeness of all records before submission.
Maintain digital and physical filing systems for audit readiness.
Conduct thorough quality assurance reviews of all background check packets to confirm compliance with licensing and organizational standards.
Monitor deadlines and ensure timely submission and processing of results.
Flag discrepancies, errors, or incomplete documentation and coordinate corrective actions.
Collaborate with Human Resources, Program Directors, and Compliance teams to align background check processes with hiring and onboarding timelines.
Communicate with external agencies, licensing bodies, and investigative partners to facilitate the timely return of results.
Provide status updates and ensure transparency with leadership on pending or delayed checks.
Support the development and implementation of policies and procedures related to background checks.
Recommend process improvements to strengthen efficiency and compliance.
Stay current on changes to federal and state background check requirements.
Prepare routine reports summarizing background check activity, timelines, and compliance outcomes.
Track and monitor metrics to ensure ongoing adherence to required standards.
Provide data and documentation during audits, inspections, or internal reviews.
Exercise discretion and sound judgment when handling sensitive and confidential information.
Ensure all practices meet organizational, state, and federal requirements for privacy and data security.
Support evolving compliance needs to ensure timely and accurate background check processes.
Assist with special projects, external reviews, or audits as directed by leadership.