Awards and Special Events Coordinator

Directors Guild of America Inc•Los Angeles, CA

5d•$0 - $52,000•Onsite

About The Position

The Directors Guild of America (DGA) is seeking an Awards & Special Events Coordinator to join their Awards & Special Events Department. The DGA represents over 19,500 members in film, television, commercials, news, sports, and new media, focusing on protecting and enhancing their creative and economic rights. The Awards & Special Events Department manages signature events like the DGA Awards and supports the Special Projects Committee, which offers educational and craft-focused events to celebrate achievements, advance skills, and prepare members for technological changes. The department's goal is to ensure successful programs and events that celebrate directorial achievement, engage members, foster industry relationships, and advance the Guild's mission.

Requirements

Exercise discretion and good judgment given proximity to members and sensitive information.
Demonstrate strong problem-solving and multi-tasking skills.
Effectively manage multiple projects, timelines, and budgets concurrently.
Collaborative, report to and work with multiple managers on various projects.
Demonstrate exceptional attention to detail and maintain a high level of accuracy in a fast-paced environment.
Create and execute event Run of Show (ROS) to ensure smooth and efficient event execution.
Prepare and verify event setup several hours before the start time.
Collaborate as a flexible team player, willingly taking on diverse responsibilities to achieve shared goals.
Remain on your feet and active for extended periods, particularly during event setup and execution, including the ability to transport materials—such as printed programs, booklets, and laptops—using a wheeled cart as needed.
Remain on-site until all attendees have departed, ensuring the check-in area is thoroughly cleaned and organized after each event.
This position will require overtime, including nights and weekends, as necessary to complete essential tasks and staff events.
2-3 years of relevant event experience
Excellent verbal and written communication skills
Excellent multitasking and organizational abilities
Professional phone etiquette
Ability to collaborate with other departments
Proficient in Microsoft Office and Adobe Creative Cloud programs

Nice To Haves

Experience hosting Zoom webinars and meetings a plus
Love of film & television encouraged

Responsibilities

Supporting the implementation of assigned DGA special events including DGA Awards, DGA Student Spotlight Awards, Digital Day, the Directors Guild Foundation Golf Tournament, and DGA Honors.
Supporting ongoing Special Projects Committee and Council events and activities.
Vetting submissions.
Materials preparation.
Reservations monitoring.
Attendee communications.
Program support.
Logistics management.
Copy-editing.
Scheduling.
Cross-departmental collaboration.
On-site event management.
Additional awards responsibilities and events as assigned.