Awards Agreements and Compliance Specialist

Art and Wellness Enterprises•Bentonville, AR

1d•Onsite

About The Position

The Awards Agreements and Compliance Specialist supports the planning and execution of agreement administration and compliance activities across the awards processing lifecycle. Working with internal teams, the shared services legal team, and external stakeholders, the role prepares, documents, and manages agreements and amendments; maintains complete, accurate compliance documentation in organizational systems of record; and coordinates agreements from drafting through closeout. The specialist helps ensure agreements are aligned with approved award decisions and organizational requirements, supports agreement workflows and legal review, and maintains accurate documentation. Success requires strong organization, analytical and project coordination skills, attention to detail, sound professional judgment, adaptability, communication and interpersonal skills, and the ability to manage competing priorities and collaborate across functions. The position is based on-site in Bentonville, Arkansas, in a professional, climate-controlled office. Regular work hours are Monday through Friday, 8 a.m. to 5 p.m.; a flexible schedule may be needed for business needs, including occasional evening and weekend work. Some travel, including occasional overnight travel, may be required. The role involves regular interaction with colleagues and the public and provides supervision, mentorship, and professional development to department interns. The stated salary range is $60,000–$72,000.

Requirements

Bachelor’s degree in business administration, legal studies, nonprofit management, public administration, or a related field.
4–6 years of progressively responsible experience in contract administration, agreements management, compliance, grants administration, or related operational roles.
Demonstrated expertise in award or grant agreement administration, compliance documentation, due diligence, records management, and documentation standards.
Experience preparing, reviewing, tracking, and maintaining agreements, amendments, and related documentation throughout the agreement lifecycle, including coordinating document workflows and multi-step approval processes.
Ability to manage competing priorities, coordinate multiple agreements and initiatives simultaneously, and maintain organized, accurate work in a fast-paced environment.
Strong verbal, written, presentation, and interpersonal communication skills, including the ability to work effectively with diverse internal and external stakeholders.
Analytical and problem-solving skills, attention to detail, and sound judgment, including the ability to identify challenges and develop practical solutions.
Ability to collaborate with cross-functional teams and external partners to support agreement administration, compliance activities, operational objectives, and organizational standards.
Proficiency in Microsoft Office applications, including Excel and Word, and familiarity with document management, grants management, and collaboration platforms.
Experience using grants management systems (GMS), electronic signature platforms such as DocuSign, SharePoint, and related technologies supporting agreement administration, documentation, and compliance.
High level of professional integrity and ability to handle confidential and sensitive information with discretion.
Ability to work independently and collaboratively within a multidisciplinary team, and to remain adaptable and resilient in a fast-paced, changing environment.
Ability to use a computer and telephone for prolonged periods, with good hand-eye coordination; bend and stretch; and lift and transport a minimum of 10 pounds.
Visual acuity to review written materials.
Ability to work on-site and interact regularly with the public and internal team members in a professional and courteous manner.

Nice To Haves

Experience in a nonprofit, foundation, higher education, or similar organization.

Responsibilities

Prepare, draft, issue, and track agreements, ensuring accuracy, completeness, and alignment with approved terms.
Route agreements to department leadership for review before execution and manage signature workflows, electronic signature platforms, and timelines.
Draft and process agreement amendments, documenting changes clearly, maintaining version control, and routing them for required review and approval.
Coordinate requests for agreement modifications and revisions with the shared services legal team, authorized signers, and relevant recipients through review and execution.
Track agreement status, progress, and key milestones throughout the agreement lifecycle.
Conduct agreement due diligence using organizational documents, including Form 990, W-9, and other required compliance records.
Ensure compliance documentation is complete, consistent, and aligned with agreement requirements; identify gaps, inconsistencies, or risks and coordinate resolution.
Record executed agreements and required compliance documentation accurately in the grants management system (GMS).
Coordinate with the shared services legal team and department leadership on non-standard, high-risk, or complex agreements and prepare materials for legal review.
Collaborate with awards processing to confirm executed agreements are in place before payment record creation and payment requests.
Respond to internal and external inquiries about agreement status, requirements, and documentation.
Participate in departmental and cross-functional meetings to support alignment across awards processing.
Maintain organized, current, audit-ready documentation in organizational systems of record; organize, update, and preserve agreement files and supporting documentation.
Support consistent documentation practices, templates, and version control across agreements and compliance records.
Serve as a resource on documented grant terms, agreement closeout requirements, and documentation standards.
Identify and address compliance risks, non-standard terms, documentation gaps, and execution issues; escalate matters outside established standards to department leadership.
Carry out agreement and compliance processes accurately and consistently, and stay informed about best practices in philanthropy and the arts sector.
Provide supervision, mentorship, and professional development to department interns.
Perform other duties and responsibilities as assigned to support evolving organizational needs.