Award Administrator

Details•Troy, NY

19h•Onsite

About The Position

The Award Administrator is responsible for reviewing and processing award related transactions which are received at RPI and processing an assigned portfolio of award setups and non-financial award transactions. The Award Administrator is responsible for accurate and timely customer service for the awards team, including sharing assignment of centralized inbox and ticketing system monitoring, triage, and assignment for awards at RPI. Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States, founded in 1824. RPI brings creativity, science, and technology together to address society's greatest challenges. RPI cultivates exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. RPI's strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. RPI is located on a beautiful 275-acre campus in upstate NY, and is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. With top-notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Requirements

Bachelor’s degree in a related field and a minimum of two (2) years of relevant professional experience required.
Knowledge of sponsored award receipt, negotiation, and financial account creation in a university/research institution setting.
Knowledge of federal regulations and policies governing educational institutions and/or non-profits, specifically 2 CFR 200 (Uniform Guidance) and rules related to Federal grants management in a Higher Education environment.
Ability to interpret routine federal grant terms and conditions.
Ability to maintain confidentiality of privileged documents and communication.
Demonstrated proficiency with Microsoft Office Suite.
Ability to analyze and interpret data.
Requires excellent oral and written communication skills.
Requires strong organizational skills.
Requires excellent customer service skills.
Requires ability to work effectively under pressure and meet established goals and objectives.
Requires ability to work with a diverse population.
Requires strong computer skills and knowledge.
Requires careful attention to detail; accuracy.

Nice To Haves

Relevant combinations of education, training and experience may be considered.
Experience using Banner Finance or similar ERP system.
Work experience in research administration, contract administration, or in a higher education environment.
Familiarity with eRA and ERP systems (such as Cayuse and Banner) in a higher education/research environment.
General knowledge of grants management issues preferred.

Responsibilities

Review and process awards and award modifications in Banner/Cayuse SP, in accordance with Institute policies/procedures and sponsor requirements, including establishment of electronic files and management of other tracking systems related to cycle times and statuses, and liaise with internal stakeholders as appropriate, from award receipt to execution, to manage any negotiations.
Receive, review, and process requests for prior sponsor approval which include budget modifications, no cost extensions, change in scope, change in key personnel, and transfers, analyzing award requirements and requests from campus for compliance with sponsor and institute rules.
Respond to questions and concerns from faculty, administrators, General Counsel, and other RPI offices in a timely fashion.
Complete Cayuse and Banner transactions in accordance with existing business process documentation and training, and perform clean-up items as assigned related to project closeouts or necessary corrections which have been identified.
Provide timely responses to RPI stakeholders (faculty, business managers/administrators, or other finance units as applicable), as assigned.
Manage the RAF Awards centralized inbox and internal workflow and ticketing system (Trello).
Maintain and manage RPI central office accounts and functions in external sponsor award systems (federal and state).
Perform other duties as requested and assigned.