Award Administrator

The Geneva Foundation•Remote - North Carolina, NC

10d•Hybrid

About The Position

The Award Administrator is responsible for providing institutional-level support to sponsored programs administration services including creating and maintaining relationships with extramural sponsors, presenting information to all stakeholders on behalf of the Department of Programs (DoP), directing negotiations and other efforts to timely resolution, and administrative problem-solving. The Award Administrator will serve in an embedded role supporting operations at Fort Bragg and will be expected to work onsite at least two (2) days per week. This position will serve as a liaison with the Department of Clinical Investigations (Research), Defense Health Agency, and Womack Army Medical Center, while also supporting activities from Geneva’s corporate office in Fayetteville. The Award Administrator is expected to exercise sound judgment, strong organizational skills, and attention to detail while supporting complex proposal development activities in a deadline-driven environment. As a leader in military medical research, at Geneva, our professionals develop critical solutions – and build rewarding careers. Our team of more than 400 employees across the world joins forces with some of the world’s leading researchers and innovators, who are committed to the advancement of military medicine worldwide. Introduce yourself and we'll be in touch if there is a role that fits your experience. Transforming Military Medicine to Save Lives Worldwide Geneva is a 501(c)3 nonprofit that advances military medicine through research, development, and education as we pursue our purpose to ensure optimal health for service members and the communities they serve. The Geneva Foundation is an equal opportunity employer.

Requirements

Bachelor's Degree or equivalent work experience required
Minimum of two (2) years' pre-award experience within the grants and contracts arena, and/or contracting experience, with emphasis in language/contract term review and recommendation
Experience with the administration of awards from various federal sponsors including grants and/or contracts
Ability to work independently, collaboratively, and proactively is required
Strong written and oral communication with a high level of customer service required
Experience managing fixed price, time & materials/labor hour, and cost type contracts (and/or subcontracts) and solid understanding of Government regulations associated with the administration of each
Ability to perform and comprehend price analyses
Advanced skills in grammar and technical editing ability required
Computer skills including intermediate level experience with Excel and other Microsoft Office Software required
Basic understanding of OMB Regulations, DoDGAR, FAR, DFARS, and other applicable regulations

Nice To Haves

Demonstrated knowledge of military logistics management and operations highly preferred
Experience communicating and coordinating with General Officers, Noncommissioned Officers (NCOs), and civilian contractors
The ability to translate military leadership and unit-level operational experience into effective civilian research operations management practices
Prior experience working at FT Bragg
Experience analyzing command logistics programs, identifying operational or programmatic shortcomings, developing corrective recommendations, and presenting findings and recommendations to operational leaders to support decision-making

Responsibilities

Review and assist with proposals for federal funding
Review and negotiate grants and contracts on behalf of the Geneva Foundation
Provide advice to both internal and external staff regarding critical and/or sensitive sponsored programs issues
Establish projects internally by completing required study startup activities in collaboration with Department of Programs (DoP) and Finance
Provide financial and budgetary oversight for projects with input from portfolio counterparts
Draft CRADAs, NDAs and/or teaming agreements, as applicable
Review and submit progress reports to sponsor ensuring accuracy and compliance with sponsor requirements
Provide support of study closeout activities including sponsor disposition requirements and receipt of final award deliverables in collaboration with portfolio personnel
Maintain and update files of applicable award documentation (including approvals, amendments, modifications, etc.) as well as any communications with the sponsor or any other Federal or regulatory office (including prior approvals, change in scope, etc.)
Serve as a primary point of contact between the Geneva Foundation and its sponsors, ensuring that all administrative requirements associated with the submission of applications, acceptance and conduct of awards, and issuance and monitoring of awards are met
Draft and submit sponsor correspondence such as requests for prior approval and no-cost extensions
Distributing funding opportunities externally to investigators, collaborators, and research teams
Interpreting funding opportunity announcements (FOAs), requests for applications (RFAs), program announcements, and sponsor guidance to ensure proposal compliance and completeness
Assisting with development of proposal budgets and budget justifications based on investigator-provided budgetary requirements and project needs
Conducting administrative and lay reviews of proposal components for: Spelling and grammar, Formatting consistency, Readability and narrative flow, Adherence to sponsor instructions and FOA requirements
Managing proposal communications and tracking proposal component submissions, deadlines, and administrative requirements
Developing and maintaining proposal templates, checklists, routing tools, and other proposal support resources
Formatting biosketches and supporting documents in accordance with sponsor-specific formatting and compliance requirements
Drafting tailored templates, including letters of support
Preparing, completing, and coordinating sponsor-required administrative forms and application packages, including SF-424 form sets and associated attachments

Benefits

medical, dental, and vision healthcare
Flexible Spending Account
Health Savings account, with employer contribution
Coverage is provided for employees and family members including domestic partners
Short-and long-term disability
Employee Assistance Program
Life & ADD insurance
403b retirement plan with generous employer match
flexible leave options
11 paid holidays per year
up to 4 weeks of paid time off in a rolling year
Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization