AVP Foundation Operations

GEORGIA MILITARY COLLEGE•Milledgeville, GA

5d•Onsite

About The Position

The Associate Vice President of Foundation Operations leads the Foundation's financial and operational infrastructure, ensuring sound fiscal management, regulatory compliance, accurate donor and institutional records, and effective governance support. This position has primary responsibility for all Foundation accounting functions, financial analysis, reporting, audits, policies, and business processes, while also managing Board of Trustees and committee operations in support of the Foundation and Advancement Office. The AVP is responsible for safeguarding donor intent by ensuring that all Foundation funds are managed, tracked, and expended in accordance with donor restrictions and established policies. The financial liaison between the College and the GMC Foundation. Is the sole contact for financial reporting and accounting that shares information with stakeholders of GMC. Has check signing authority and the ability to transfer money between accounts. Responsible for constant reconciliation of ledgers and journal entries, prepare reports for financial audits. Prepare tax statements on behalf of the College for vendor processing. Maintains records and statements to share with the Chairman of the Foundation. Manages stock transfers and monitors money market accounts. Payments to vendors for Foundation expenses. Responsible for supervising gift processing and by credit card and EFT transfer. Works with donors to establish pledge payment plans, gift matches, endowment agreements and individual reporting. Works closely with donors to report return on investments/status of endowments and scholarships. Oversees the administrative, operational and governance-related functions of the nonprofit foundation, ensuring compliance with federal and state regulations. Also oversees the preparation of reports generated from the financial accounting system to inform the Office of the President and support financial publications such as the Impact Report and the Annual Giving Report. Oher Duties as assigned. Criminal background check and drug screen must be cleared before any candidate may begin working. Georgia Military College is an Equal Opportunity/Affirmative Action Employer.

Requirements

Bachelor’s degree
5+ years of progressively responsible experience in nonprofit financial management, foundation operations, accounting, or advancement services.
Experience should include financial reporting, audits, endowment and restricted fund management, donor stewardship, and compliance with nonprofit, federal, and state regulations.
Demonstrated experience managing complex financial records, and implementing internal controls and financial policies is required.
Knowledge of state and school rules and regulations as well as development reporting standards.
Knowledge of computerized financial management systems and Microsoft Suite.
Knowledge of relevant federal, state, and local regulations.
Skill in organizing and analyzing information.
Knowledge of audit procedures.
Skill in written and oral communications.
Working knowledge of Microsoft Office and Microsoft Windows, and an understanding of database concepts.
Must clear a criminal background check and drug screen before starting work.

Nice To Haves

Experience in higher education, nonprofit foundations, or institutional advancement is strongly preferred.
Master’s degree in accounting or related field
7–10 years of progressively responsible experience in nonprofit financial management, foundation operations, accounting, or advancement services.

Responsibilities

Leads the Foundation's financial and operational infrastructure.
Ensures sound fiscal management, regulatory compliance, accurate donor and institutional records, and effective governance support.
Has primary responsibility for all Foundation accounting functions, financial analysis, reporting, audits, policies, and business processes.
Manages Board of Trustees and committee operations in support of the Foundation and Advancement Office.
Safeguards donor intent by ensuring all Foundation funds are managed, tracked, and expended in accordance with donor restrictions and established policies.
Serves as the financial liaison between the College and the GMC Foundation.
Acts as the sole contact for financial reporting and accounting, sharing information with stakeholders of GMC.
Has check signing authority and the ability to transfer money between accounts.
Responsible for constant reconciliation of ledgers and journal entries.
Prepares reports for financial audits.
Prepares tax statements on behalf of the College for vendor processing.
Maintains records and statements to share with the Chairman of the Foundation.
Manages stock transfers and monitors money market accounts.
Handles payments to vendors for Foundation expenses.
Supervises gift processing via credit card and EFT transfer.
Works with donors to establish pledge payment plans, gift matches, endowment agreements, and individual reporting.
Works closely with donors to report return on investments/status of endowments and scholarships.
Oversees the administrative, operational, and governance-related functions of the nonprofit foundation, ensuring compliance with federal and state regulations.
Oversees the preparation of reports generated from the financial accounting system to inform the Office of the President and support financial publications such as the Impact Report and the Annual Giving Report.
Performs other duties as assigned.