Aviation Scheduling Manager

Faith Technologies•Olathe, KS

5d•Onsite

About The Position

The Aviation Scheduling Manager is responsible for providing assistance to the aviation department. Must be able to work independently, have strong time management skills, be able to prioritize tasks to meet deadlines and work with a high level of attention to detail. Must know how to operate Microsoft programs such as Outlook, Word, Excel.

Requirements

High School Diploma or GED
1-3 years of administrative experience
Must be able to work independently
Strong time management skills
Able to prioritize tasks to meet deadlines
Work with a high level of attention to detail
Know how to operate Microsoft programs such as Outlook, Word, Excel

Responsibilities

Develops relationships with leaders and others that facilitates open dialogue and trust.
Creates and adjusts flight schedule for highest efficiency
Manages trip, passenger, and pertinent data for the aviation department
Effectively communicates with pilots, passengers, rental car companies, and airports on a daily basis via phone, text, and email. Including, but not limited to: alerts travelers of expected delays and new departure times, confirms rental car deliveries, coordinates group travel plans and ensures all parties have up-to-date itineraries.
Works across multiple departments to meet the needs of the company.
Maintains a professional relationship with outside vendors.
Responsible for following up on all travel requests related to the company planes.
Demonstrates strong verbal and written communication skills.
Responsible for creating hotel and rental car reservations.
Accurately allocates travel expenses.
Prepares invoices, reports, emails, word processing and spreadsheets.
Pays a variety of invoices in a timely manner.
Schedules meetings, orders catering, office supplies, in-flight catering, or other services.
Works evenings and weekends as needed.
Performs other related duties as required and assigned.