Aviation Executive Assistant- ONSITE

Labcorp • Burlington, NC

1d • Onsite

About The Position

Labcorp is seeking an organized, proactive, and detail-oriented Aviation Executive Assistant to provide comprehensive administrative and operational support to the Executive Director, Aviation, and the leadership team. The role coordinates schedules, team meetings, travel, conferences, office operations, and other administrative functions that support efficient day-to-day business operations. The successful candidate will use sound judgment when handling confidential information and manage multiple priorities in a fast-paced environment.

This is an on-site position at Burlington-Alamance Regional Airport (KBUY); candidates should live within commuting distance. The work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. EST. Occasional travel may be required for training, vendor visits, and outstation facility support. The role may also require overtime, weekend, holiday, or after-hours work to support AOG or urgent operational needs. The work environment is a state-of-the-art aviation facility and includes exposure to high noise levels, hazardous chemicals and materials, industrial machinery, mechanical lifts, and operating aircraft. The position may support departmental projects such as manuals and SOPs, safety reports, and facility organization.

Requirements

• High school diploma or GED.
• At least 5 years of administrative experience in a corporate or executive environment.
• Eligible to pass applicable background checks and pre-employment drug testing.
• Live within a commutable distance of Burlington-Alamance Regional Airport (KBUY).
• Able to work overtime, weekends, holidays, and after-hours as required for AOG or urgent operational needs.

Nice To Haves

• Associate’s degree.
• Prior experience supporting senior-management-level executives.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, and Adobe Acrobat.
• Ability to work independently, take initiative, operate with minimal supervision, and use good judgment about when and how to escalate issues.
• Ability to manage multiple tasks and deadlines accurately and professionally.
• Superior written and verbal communication skills, including the ability to draft correspondence and reports for executive audiences.
• Demonstrated discretion and a track record of maintaining confidentiality and handling sensitive information.
• Strong interpersonal skills and a collaborative, team-oriented approach.
• Highly organized.

Responsibilities

• Provide administrative support to multiple Aviation Leadership Team members.
• Manage complex calendars, meetings, travel, and executive schedules.
• Prepare and reconcile expense reports; process purchase orders, invoices, and other administrative transactions.
• Coordinate meeting logistics, agendas, materials, minutes, and action-item follow-up.
• Manage administrative support for leadership and Aviation Partner-related meetings, including materials, logistics, scheduling, and documentation.
• Coordinate conference rooms, meeting technology, onboarding activities, and office supply management.
• Maintain confidential records, files, and documentation.
• Anticipate executive needs and drive process improvements that enhance team effectiveness and efficiency.
• Support departmental projects, including department manuals and SOPs, safety reports, and facility organization, as needed.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term and long-term disability insurance
• 401(k) plan
• Paid Time Off (PTO) or Flexible Time Off (FTO), subject to eligibility and schedule
• Tuition reimbursement
• Employee Stock Purchase Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED