Automotive Receptionist- WEEKENDS
Arlington Toyota•Jacksonville, FL
•Onsite
About The Position
Responsible for providing receptionist support for the Dealership by answering telephone calls, taking messages, and greeting visitors in a professional manner, and for providing administrative support for all departments as required. Regular attendance and timeliness are essential functions of this position.
Requirements
- Some experience in a receptionist and administrative assistant position, with increasing responsibility and proven ability to provide administrative support for more than one department, with minimal instruction or supervision
- Ability to work with employees and visitors from diverse cultures and communicate effectively and provide support as necessary
- Ability to answer a multi-line phone
- Excellent telephone etiquette and demeanor
- Ability to work in a team environment
- Judgment and tact in handling sensitive and confidential matters
- Ability to be flexible and to focus despite distractions and changing priorities
- Ability to prioritize, coordinate and handle multiple duties and tasks
- Strong word processing skills with familiarity with Microsoft Office: Word, PowerPoint, Excel, etc.
- Good working knowledge of office equipment
- Ability to organize documents, files and folders in a timely manner
- Excellent organizational skills, as well as verbal and written skills
- Excellent grammatical skills
- Receptionist experience
Responsibilities
- Answer all incoming telephone calls, transferring to appropriate extensions or taking messages
- Greet visitors, collect client information, and ensure they are welcomed in a professional manner in conformity to the dealership standards (offered water, coffee, tea, etc.)
- Maintain a neat, well stocked, and organized atmosphere of front desk and lobby
- Maintain knowledge of staff and managers whereabouts
- Reserve and coordinate scheduling of meetings and appointments
- Responsible for running and accepting credit card payments
- Responsible for sorting all mail; signing for and distribution of all Fed Ex and UPS packages
- Assist other departments, as needed (mailings, copies, scans etc.)
- Maintain inventory of dealership business cards
- Assist with scheduling and coordinating dealership activities (barbeques, birthday cards, food drives, community involvement)
- Perform other duties as necessary as assigned by management
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
