Automotive Office Manager
About The Position
O’Meara Auto Group is hiring an experienced Office Manager to help lead our GMC and Volkswagen accounting office. This is a key seat — you’ll be the right hand to a sharp, no-nonsense Controller, and together you’ll run a tight, accurate, and well-organized office that the entire dealership relies on. You’ll partner with the Controller to oversee day-to-day accounting operations for the GMC and VW stores. You’ll lead a team of clerks and specialists, drive the office to month-end deadlines, and make sure nothing falls through the cracks. This isn’t a back-seat role — you’ll own outcomes, hold the team accountable, and have real authority over how the office runs. This is a working management role, not a desk role.
Requirements
- A minimum of 3-5 years of dealership accounting experience is required. You know what a deal jacket looks like, you understand schedules, and you’ve closed month-end before.
- Proven experience leading an office team — hiring, training, holding people accountable, addressing performance issues directly when needed.
- Detail-oriented and by-the-book. You catch what others miss and you don’t let things slide.
- Comfortable with direct, fast-paced leadership. Our Controller is a high performer who values precision over small talk. The right candidate appreciates that and brings the same energy.
- Self-driven — you don’t wait to be told. You see what needs to happen and you make it happen.
- Professional under pressure, especially at month-end.
- Working knowledge of CDK, Reynolds, or similar DMS platforms.
- Complete understanding of automotive accounting procedures, title/tag processing and manufacturer financial statements.
Responsibilities
- Oversee daily accounting operations —support monthly financial statements, bank reconciliations, CIT, floorplan, deal posting, schedule maintenance.
- Drive the office through month-end close on deadline, every month.
- Review reconciled schedules with the team weekly; investigate and resolve discrepancies.
- Train, coach, and hold accountable a team of office staff (billing, title, A/P, A/R, cancellations).
- Ensure compliance with dealership policies, manufacturer requirements, and Colorado state title requirements.
- Partner closely with sales, F&I, service, and parts to resolve accounting issues quickly and professionally.
- Step in wherever needed.
Benefits
- medical
- dental
- vision
- FSA
- 401(k) with company match
- Paid time off
- paid holidays
- Employee vehicle purchase program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
