Automotive Inventory and Title Clerk
About The Position
Acton Ford is seeking a dependable, organized, and detail-oriented Automotive Inventory & Title Clerk to support vehicle administration and dealership office operations. This position plays a key role in maintaining accurate vehicle inventory records, processing sales documentation, tracking titles, and supporting dealership reporting requirements. We operate in a team-oriented office environment where cross-training and collaboration are essential to supporting the overall success of the dealership. This is an in-office position based at our Acton, Massachusetts dealership. The ideal candidate is highly organized, comfortable working with documentation and data entry, and able to manage multiple priorities in a fast-paced automotive environment.
Requirements
- High school diploma required
- Strong attention to detail and commitment to accuracy
- Excellent organizational and time-management skills
- Ability to manage multiple tasks and meet deadlines
- Strong written and verbal communication skills
- Proficiency with Microsoft Office, Google Drive, and general computer applications
- Ability to learn dealership management software and manufacturer reporting systems
Nice To Haves
- Associate's degree preferred
- Prior office, administrative, clerical, or dealership experience preferred
- Automotive, powersports, RV, or motorcycle dealership experience is a plus but not required
- Experience working with electronic document management systems is helpful
Responsibilities
- Enter new and used vehicle inventory into dealership computer systems
- Maintain vehicle title records and monitor title status
- Track outstanding titles and lien payoffs to ensure timely receipt of ownership documents
- Audit vehicle sales deals for required documentation and compliance
- Review, organize, and submit vehicle finance contracts and supporting documentation to lenders for funding and compliance requirements
- Process and claim manufacturer incentives, rebates, and related programs
- Prepare and submit required vehicle sales reporting
- Compile daily accounting and administrative entries requiring review or posting by the Controller
- Scan vehicle deal jackets and related documents into the electronic filing system
- Maintain organized electronic and physical records
- Perform document retention and destruction procedures in accordance with company policies
- Communicate with Sales, Finance, Service, and Accounting personnel to ensure complete and accurate documentation
- Participate in cross-training and support general office operations as needed
- Perform additional duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
