Automotive Fleet Operations Coordinator

V2Soft • Dearborn, MI

2d • Onsite

About The Position

The Automotive Fleet Operations Coordinator supports a growing fleet of prototype and benchmark vehicles used to evaluate future vehicle technologies and customer experiences. This role works closely with engineering, design, testing, and product development teams to ensure vehicles, facilities, and resources are available and operating efficiently. The position combines fleet operations, vehicle logistics, scheduling, compliance administration, and prototype vehicle support in a fast-paced automotive environment.

Requirements

• 1-3 years of experience in one or more of the following: - Fleet Operations - Vehicle Fleet Administration - Automotive Logistics - Transportation Operations - Vehicle Rental Operations - Dealership Service Operations - Vehicle Testing Support - Automotive Studio or Engineering Support
• Fleet Operations
• Fleet Administration
• Automotive Logistics
• Transportation Operations
• Vehicle Coordination and Scheduling
• Vehicle Maintenance Coordination
• Operational Record Management
• Strong Organizational and Problem-Solving Skills
• Written and Verbal Communication Skills
• Ability to Work Independently and Manage Multiple Priorities
• Valid Driver's License with Clean Driving Record
• Ability to Operate Various Prototype and Production Vehicles.

Nice To Haves

• Fleet Management and Compliance Administration
• Vehicle Maintenance and Repair Coordination
• Service Operations or Warranty Administration
• Vehicle Routing and Logistics
• Automotive Manufacturing, Supplier, Dealership, Rental Fleet, or Transportation Operations Experience
• Experience Supporting Prototype Vehicles and Vehicle Evaluations
• Fleet Management Software Experience
• Airtable or Similar Coordination Platforms
• Connected Vehicle Applications
• Digital Scheduling and Shared Calendar Tools
• Microsoft Excel or Similar Data Management Tools
• Vehicle Testing and Benchmarking Experience
• Prototype Vehicle Program Exposure
• HMI (Human Machine Interface), UI (User Interface), and UX (User Experience) Exposure

Responsibilities

• Manage day-to-day operations of a prototype vehicle fleet.
• Coordinate vehicle inspections, maintenance, repairs, fueling, detailing, and vehicle readiness activities.
• Monitor vehicle condition and availability to support evaluation activities.
• Manage vehicle access through connected vehicle and fleet management tools.
• Coordinate vehicle and test bench scheduling.
• Facilitate vehicle movement between testing locations and evaluation facilities.
• Support vehicle deliveries, pickups, and transportation logistics.
• Administer driver clearance and authorization programs.
• Verify manufacturer plate certifications and vehicle usage requirements.
• Coordinate building and garage access.
• Process overtime, overnight, and weekend vehicle use requests.
• Maintain key inventories and fuel card inventories.
• Ensure accurate usage records and documentation.
• Support compliance with fleet policies, safety requirements, and operational procedures.
• Participate in test drives, benchmarking, and vehicle review activities.
• Assist with data collection and documentation.
• Support validation activities involving driver-facing technologies, controls, displays, and vehicle user experiences.
• Monitor collaboration channels and respond to operational requests.
• Communicate scheduling and vehicle availability updates.
• Maintain fleet procedures and operational documentation.

Benefits

• Equal Opportunity Employer ( EOE)
• Candidates from fleet, transportation, automotive dealership, supplier, rental vehicle, and logistics backgrounds are encouraged to apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree