Auditor 1

Inland Regional Center•San Bernardino, CA

9d•Hybrid

About The Position

Under direction of the Admin Unit Manager - Accounting & Audit, participate in on-site team audits of the financial and service records of community programs serving IRC consumers. Provide technical assistance to vendors on establishment and maintenance of proper records. This role involves reviewing program costs during rate appeals, vendor management of consumer funds, and preparing written reports on findings. The auditor will conduct on-site audits of financial records, review internal controls, authenticate transactions, and ensure account balances are accurately stated and classified. Responsibilities also include reviewing vendor payroll, attendance/mileage, consultant hours, and consumer funds to ensure compliance with regulations and contract provisions. The position requires utilizing statistical sampling, maintaining audit work papers, performing desk reviews, and discussing recommendations with vendors. Collaboration with regional center staff and management is essential, as is working cooperatively within a team. The role also includes maintaining a neat work area, observing safety rules, and complying with IRC's Injury and Illness Prevention Plan and Workplace Violence Prevention Plan. The ability to handle a hybrid work environment, communicate effectively through various channels, adapt to change, and maintain good attendance and punctuality are crucial. Proficiency in agency IT systems, attending training, and complying with personnel policies are also required.

Requirements

Bachelor’s degree required, Accounting major desirable.
At least one year of accounting experience (AP, AR, Billings).
Knowledge of basic accounting and audit principles and procedures and ability to apply them.
Knowledge in excel spreadsheets.
Ability to analyze data and draw sound conclusions.
Prepare clear, complete and concise written reports.
Ability to make verbal presentations.
Ability to maintain electronic filing systems (scanning).
Ability to always maintain confidentiality.
Ability to spell and punctuate correctly and make simple arithmetic computations.
Ability to follow directions and communicate clearly and concisely, both orally and in writing.
Ability to operate office equipment and office software, including the Microsoft Office suite.
Ability to work cooperatively and effectively with others.
Full use of automobile, possession of valid driver’s license and automobile liability insurance for the minimum amount prescribed by law, or ability to provide for independent transportation.
Must have and maintain a safe driving record.

Responsibilities

Assist in the review of program costs during rate appeals.
Assist in the review of vendor management of consumer funds.
Prepare written reports on findings to meet auditing, administrative and contractual needs.
Conduct on-site audit of the financial records of selected community programs in accord with DDS regulations and IRC policy and procedure.
Review and evaluate the system of internal controls; authenticate the transactions underlying account balances; ascertain that account balances are accurately stated and properly classified on the financial statements; and review the program’s compliance with State regulations and reporting requirements.
Review vendor payroll records to determine if there are sufficient direct care staff at the vendor’s facility/program to provide the prescribed level of consumer care in accordance with DDS guidelines for the assessed level of care of the consumers, the vendor’s program design, and the Welfare and Institutions Code.
Review vendor records to determine if attendance/mileage billed to Inland Regional Center agree with acceptable supporting documentation and if the vendor follows regulations and guidelines established by DDS and Inland Regional Center contract provisions.
Review vendor records to determine if the required number of consultant hours are provided in accordance with Title 17 guidelines, and if consultants meet the qualifications specified in their program design and in Title 17.
Review vendor records of consumer funds to verify the accuracy and accountability of consumer P & I fund, and to determine if the vendor’s records follow requirements established in Title 22 of the California Code of Regulations, and those established by Inland Regional Center.
Review vendor records to conduct other audits as assigned.
Prepare reports for management on audit findings to include an opinion on the accuracy, reasonableness and adequacy of the vendor’s financial statements; suggestions for cost savings, if any; suggested improvements in the vendor’s internal controls and/or record keeping; related party transactions; and compliance with State regulations.
Utilize statistical sampling or other techniques as appropriate for the records under audit for selecting transactions to be verified, trace selected transactions from the financial statement through the general ledger and journals to the supporting documentation.
Maintain audit work papers in accordance with generally accepted auditing standards to preserve the evidence gathered during the audit.
Perform desk reviews of all cost statements submitted by vendors.
Utilize audit programs outlining the objectives, nature, timing, and procedures to be performed in the verification of each material item on the financial statements as well as those items of particular interest to regional center management.
Discuss with vendor suggestions/recommendations for improvements in internal controls and record keeping.
Consult with designated regional center staff and management on financial and/or other concerns regarding vendors and potential vendors.
Work cooperatively and effectively with others.
Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
Use office equipment appropriately and report the need for any repairs.
Keep work area neat and orderly.
Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.
Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
Maintain good attendance and punctuality.
Keep manager informed of pending work, work in progress and problems encountered.
Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements.
Attend training sessions as required.
Comply with and ensure program compliance with agency’s Personnel Policies and Procedures.
Perform different or additional work as needed or assigned.