Audit Administrative Assistant - Metairie, LA

MAULDIN & JENKINS LLC•Metairie, LA

2d•Onsite

About The Position

Mauldin & Jenkins, LLC, a Top 100 CPA Firm founded in 1918, is seeking an Audit Administrative Assistant for its Metairie office. The firm is known for its high-quality assurance, tax, and advisory services, and a culture that emphasizes continuous learning, work-life balance, and client service. The ideal candidate will be personable, professional, and skilled at multitasking in a fast-paced, deadline-driven environment, with a strong focus on detail and accuracy. Essential skills include organization, time management, and communication, along with the ability to handle confidential information discreetly.

Requirements

Proficiency with Microsoft Office (Word, Excel, PowerPoint).
Proficiency with Adobe Acrobat (creating and editing PDF files).
Experience with Google Workspace (Gmail, Drives, Docs, Sheets, Calendar).
Strong organizational skills and attention to details.
Experience in prioritizing work to meet deadlines, ensuring appropriate follow-up and closure in a fast-paced, time-sensitive team environment.
Experience in working with a team across multiple offices.
Strong communication skills.
Strong typing and proofreading skills.
Flexibility to work additional hours as needed during busy seasons.

Nice To Haves

Experience in public accounting or professional services firm is preferred but not required.

Responsibilities

Accurately composing correspondence such as reports, memorandums, departmental notes, engagement letters, and other documents as assigned.
Handling confidential financial information for clients.
Following internal processes to ensure quality control.
Scheduling meetings and departmental activities.
Management of client electronic databases.
Attending departmental meetings and preparing notes.
Making departmental travel arrangements when needed.
Performing general office duties such as ordering supplies, processing incoming and outgoing mail, maintaining files and records, and distributing information as needed.