Office Assistant - Audiology

Willow Valley Communities • East Lampeter Township, PA

5d • Onsite

About The Position

Audiology Office Assistant (Full-Time) Make a difference every day at Willow Valley Communities. Do you enjoy helping others and having variety in your workday? Willow Valley Communities is looking for a welcoming, organized Audiology Office Assistant to support our audiology team and the patients we serve. This role combines patient interaction, scheduling, and supportive clinical tasks—all focused on improving hearing health and overall quality of life.

Requirements

• High school education/GED; and up to six months related experience or training; or equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite and the latest version of Windows.
• Self-motivated individual who works well independently
• Attention to detail and highly organized.
• Ability to multi-task.
• Strong communication skills, written and verbal.

Nice To Haves

• Medical office experience preferred.
• Knowledge of AdvancedMD practice software a plus.
• Experience with hearing aid maintenance/service a plus – or have the desire to learn

Responsibilities

• Be the smiling face of our program: greet patients, answer phone calls, coordinate referrals/orders with physicians’ offices
• Maintain providers’ schedules, confirm upcoming appointment, follow-up with “no-shows” and cancellations, schedule department meetings, etc.
• Maintain patient records
• Verify insurance coverage and benefits
• Coordinate billing for services rendered, including insurance claims and private pay and assist patients with billing questions
• Prepare monthly department revenue and expense reports
• Prepare written correspondence, including call-back cards, welcome letters, handbooks, and others as the need arises.
• Maintain supplies and appearances in Audiology office.
• Recognize and capitalize on sales opportunities through various mediums (walk-ins, customer referrals, telephone inquiries, retention practices, etc.).
• Coordinate and participate in outreach activities, including marketing items, seminars, health fairs, and other community events
• Prepare hearing instruments (new orders/repairs) and related devices for delivery.
• Perform basic service/maintenance on existing hearing aids
• Assist with processing repair orders and loss/damage claims on hearing aids
• Document, record, track, and bill for services provided.
• Adhere to all applicable federal, state, and local standards of care and ethics as outlined by the American Academy of Audiology.

Benefits

• medical, dental, and vision coverage
• Generous paid time off
• Career growth and advancement opportunities
• Access to community amenities such as a fitness center, spa, cafés, and swimming pools
• And many more perks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED