Audio-Visual & Operations Coordinator

Pennsylvania Academy of the Fine Arts•Philadelphia, PA

23h•Onsite

About The Position

PAFA is seeking a solutions-driven Audio-Visual and Operations Coordinator to support classrooms, exhibitions, lectures, and special events across our historic campus. This hands-on role is ideal for someone who thrives in a dynamic environment and enjoys combining technical expertise and operational support to help create exceptional experiences for students, faculty and staff, and visitors. The Audio-Visual and Operations Coordinator provides direct technical and operational support across PAFA's campus and departments, supporting audio-visual services, facilities operations, and institutional events. Reporting to the Director of Information Technology, they will serve as a key on-campus resource for classrooms, lectures, meetings, exhibitions, and special events. They will also assist with day-to-day facilities and support tasks to help ensure a safe, organized, and well-functioning environment. The Coordinator must have a working knowledge of commonly used presentation, sound, and video software on both Windows and MAC platforms, along with a strong eagerness to learn and adapt to modern technologies and systems. The selected individual will be expected to familiarize themselves with PAFA's buildings, equipment, policies, programs, services, and day-to-day schedule of events. This position requires flexibility, strong technical aptitude, a willingness to learn, and the ability to collaborate across departments in a dynamic, public-facing educational and cultural institution.

Requirements

High school diploma or equivalent required.
Working knowledge of audio-visual systems, personal computers, and basic troubleshooting techniques.
Basic understanding of facilities operations and willingness to perform hands-on operational tasks.
Effective communication, organizational, and customer-service skills.
Ability to follow oral and written instructions and work effectively as part of a team.
Comfort working in a fast-paced environment with shifting priorities.

Nice To Haves

1 – 2 years' experience operating audio-visual equipment, supporting facilities operations, or events preferred.

Responsibilities

Set up, operate, test, and break down audio-visual equipment for classes, lectures, meetings, exhibitions, and special events.
Provide on-site audio-visual support during events and respond to routine requests regarding equipment availability and capabilities.
Troubleshoot and resolve minor technical issues related to audio-visual systems, projection, sound, and video equipment; escalate larger issues as needed.
Transport, mount, and install projection screens, monitors, display panels, and related audio-visual equipment.
Maintain inventory records of all audio-visual equipment and ensure supplies and materials are adequately stocked.
Assist faculty, staff, and visitors with basic operation of audio-visual systems as needed.
Assist with set-up and breakdown of furniture and equipment for events, meetings, and institutional functions.
Support mail delivery and internal distribution as needed.
Collaborate with IT, Facilities, Events, and other departments to support campus operations.
Maintain familiarity with PAFA's buildings, classrooms, galleries, equipment, policies, and daily activity schedules.
Provide courteous, professional service to staff, faculty, students, visitors, and external partners.
Perform other related duties as assigned.