Audience Database Coordinator, Influence Group

CloserStill Media • New York, NY

13d

About The Position

CloserStill Media is seeking an Audience Database Coordinator to join the Influence Group team. This role is crucial for the Audience Development function, ensuring the team has clean, accurate, and well-structured data to recruit top executives to invite-only events. It is an administrative and research-focused position with meaningful impact, involving the use of tools like ZoomInfo and LinkedIn Sales Navigator to identify and manage executive contacts, build targeted call lists, resolve data quality issues, and project-manage outreach timelines for a portfolio of premium events.

Requirements

• Exceptional attention to detail and organizational skills
• Adept at researching contacts and companies using LinkedIn, ZoomInfo, company websites, and AI-powered tools
• Proficiency in Microsoft Excel
• Ability to manage multiple priorities simultaneously in a fast-paced environment
• Strong written and verbal communication skills
• Self-motivated with the ability to work both independently and collaboratively with teams

Nice To Haves

• Previous CRM or database system experience strongly preferred
• Background in database management, audience development, administrative support, or event coordination preferred

Responsibilities

• Research and maintain accurate records of target executive contacts, titles, and company information
• Identify and add new prospective attendee contacts to support pipeline growth
• Monitor and resolve data quality issues including bounced emails, duplicate records, outdated details, and missing fields
• Ensure consistency in database tagging, labeling, and record organization
• Generate reports that surface audience data insights to inform business decisions
• Build targeted call lists to support the attendee recruitment team's outreach efforts
• Collaborate with Audience Recruitment, Marketing, and Production teams to maintain a steady pipeline of qualified attendee targets
• Assist with audience organization and data preparation ahead of event launches
• Help track recruiting activity and audience growth metrics across the portfolio

Benefits

• CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.
• We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed