AuD Program Analyst

San José State University•San Jose, CA

6d•$5,736 - $6,208

About The Position

The Doctor of Audiology Program seeks an AuD Program Analyst to provide administrative, financial, and operational support to the Department Chair, Clinic Director, faculty, staff, and students. Working independently under limited supervision, the analyst supports budget management, faculty assignments and scheduling, purchasing, hiring processes, events, outreach activities, records management, and office operations. The position also develops systems and procedures to improve communication, workflow, efficiency, and service.

Requirements

A bachelor's degree and/or equivalent training.
Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Ability to communicate professionally and respectfully with faculty, staff, students, applicants, vendors, and campus offices.
Knowledge of office administration, business writing, records management, scheduling, and customer service.
Ability to organize and prioritize multiple assignments, meet deadlines, maintain accurate records, and work independently.
Ability to track and report financial information, identify discrepancies, and follow established procedures.
Ability to develop and maintain systems that improve communication, workflow, and efficiency.
Ability to interpret and apply relevant University, CSU, SJSU, and departmental policies and procedures.
Working knowledge of Microsoft Office, especially Excel and Word, and Google Workspace, including Gmail and Calendar.
Ability to maintain confidentiality and establish effective working relationships in a diverse environment.
Ability to learn basic audiology terminology and the structure of a Doctor of Audiology program.
General awareness of emerging technologies, including artificial intelligence (AI), and willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices.

Nice To Haves

Two years of related work and business office experience involving the monitoring and coordination of administrative work through a system of internal procedures and controls.
Office coordination experience.
Experience in higher education, healthcare, or a business-office setting.
Experience with budget tracking, purchasing, scheduling, hiring support, event coordination, records management, or workflow improvement.
Experience using Excel, PeopleSoft or similar financial systems, electronic document systems, purchasing systems, or scheduling systems.

Responsibilities

Coordinate daily office operations, maintain records and calendars, respond to University requests, update website content, and assist with program, accreditation, student, faculty, and alumni reports.
Monitor departmental budgets and accounts; prepare financial reports and projections; process purchasing, invoices, grant expenditures, travel requests, and reimbursements.
Coordinate faculty assignments, course and room scheduling, appointments, evaluations, faculty affairs, and faculty and staff recruitment activities.
Coordinate room reservations, facilities requests, equipment records, office supplies, student lockers, and shared department spaces.
Plan and support program events, orientations, ceremonies, accreditation visits, outreach activities, student equipment processes, and Student Assistant assignments.