Ballard High - Attendance Specialist (203/8) - 1.0 FTE

Seattle Public Schools•Ballard High School, WA

1d•Onsite

About The Position

Serves as a technical support establishing and maintaining attendance, truancy, medical and other records that affect student attendance. Monitors, maintains, tracks, documents and processes student attendance, discipline and legal documents and release files and records, ensuring compliance with District, State and Federal regulations and policies. Represents the District in attendance related proceedings, monitors student teacher's assistants performing entering data into PowerSchool for accuracy and responds to inquiries requesting student attendance information. Periodically provides medical attention to students.

Requirements

Working knowledge of WA State Compulsory Attendance Law RCW 28A.225
Working knowledge of WA State Juvenile Act RCW 13.40
Public Disclosure RCW, District policies/procedures, federal and State laws related to student attendance
Educational requirements for graduation
Knowledge of office procedures including grammar, proofreading, phone skills and spelling.
Read and interpret attendance data, Becca Bill (WA State Compulsory Attendance law), and District attendance policy
Detail oriented
Skill and experience operating a computer and software programs, including Microsoft office suite and custom software applications
Accuracy (data entry, etc.)
Process reports and requests from law enforcement, probation officers and agencies working with students, including, but not limited to: truancy letters, sub-teacher reports, perfect attendance reports, mismatch reports, attendance profiles, teacher's compound reports, tumbles & bell schedules, e-SIS, and troubleshooting reports
Ability to follow tasks to completion and work with minimal or no supervision
Ability to operate general office machines, ie, copier, fax, computer
Ability to set up and maintain an accurate filing system/records
Work efficiently, organize and set priorities
Maintain strict confidentiality
Work with minimal supervision
Work under pressure and meet deadlines
Multitask
Work with diverse populations on sensitive matters
Maintain complex filing systems
Provide liaison support to staff, agencies, parents and guardians
Establish and maintain positive and effective working relationship with students, staff, parents, guardians and agency personnel
Provide first aid to students and staff
High school graduation or GED equivalent.
Two (2) years of secretarial/clerical work experience that included record keeping and/or statistical work.
Valid State of Washington Driver's License or equivalent mobility
CPR

Nice To Haves

AA Degree (Administration Office Professional or Business Technical)
Five (5) years of relevant experience in an educational office setting, preferably High School.
PowerSchool, SAP

Responsibilities

Attendance record keeping; confidential file and record maintenance
Respond to information requests from school administrators, school truancy specialists, parole officers, law enforcement and other agencies regarding attendance infractions, truancy, etc.
Provide written reference, reports and information in accordance with District, State and Federal rules and regulations, ie, Becca Bill.
Mail attendance profiles and truancy letters to parents, guardians and other agencies which support the student's academic success.
Document processing (attendance printouts, facsilmiles, suspension notices, etc.).
Run reports for students with 20-consecutive absences for withdrawal purposes.
Post interventions relating to truancy in PowerSchool for presentation in compliance with District, State and Federal policies.
Train teachers and building staff on attendance policy and procedure.
Manage public use building reservations.
Collaborates with Building Rentals as needed.
Interview, select and train student teacher assistants on attendance policy and procedures and PowerSchool; monitor their work for accuracy.
Monitor students with disruptive behavior.
Provide first aid to ill or injured students.
Special projects as assigned
Performs related duties consistent with the scope of the position.