McClure Middle - Attendance Specialist (203/8) - 1.0 FTE

Seattle Public Schools • McClure Middle School, WA

5d

About The Position

The Attendance Specialist - Middle School monitors student attendance and compliance with district, local, and State regulations. The role maintains attendance and discipline records, processes legal documents, represents the District in attendance-related proceedings, ensures compliance with District, State, and Federal attendance policies, and works with parents regarding appropriate student placement.

The position provides administrative support to an assigned administrator, responds to inquiries from school staff, students, parents, community members, and outside agencies, and instructs incoming teachers on attendance policies and procedures. It also performs auto-dialer functions to help ensure compliance with truancy policies. The role works under limited supervision, following standardized practices, and reports to the Principal/Program Manager or another assigned administrator, with lead direction from the Office Administrator.

Requirements

• High school graduation or GED equivalent.
• Two years of secretarial or clerical work experience that includes record keeping and/or statistical work.
• One year of college or business school may substitute for one year of required work experience on a month-for-month basis.
• Valid State of Washington driver's license or equivalent mobility.
• Criminal Justice fingerprint background clearance.
• Knowledge of pertinent codes, policies, regulations, laws, legal requirements, and court procedures.
• Ability to perform basic math; read manuals; write documents in prescribed formats; present information; and solve practical problems.
• Skill in preparing and maintaining accurate records, operating standard office equipment, and using pertinent software applications.
• Ability to schedule activities, gather and classify data, and use basic job-related equipment.
• Ability to communicate with diverse groups and maintain confidentiality.

Responsibilities

• Attend District meetings, in-service workshops, and training to take minutes and receive or convey information.
• Compile legal documents, attendance statistics, and other data to evaluate information and complete forms or documents.
• Coordinate field trips, including forms, bus transportation, and meetings, to ensure compliance with District policies and procedures.
• Maintain complex and confidential case files, legal documents, attendance data, office detention records, and in-school suspension records for audit and reference.
• Monitor student attendance and related processes to ensure student compliance.
• Prepare State reports, legal documents, correspondence, mail-outs, letters, suspension notices, and other written materials.
• Process attendance sheets, facsimiles, reports, and other documents, maintaining availability and an up-to-date reference trail.
• Represent the District in truancy-related matters, including suspension and expulsion matters and BECCA bill court petitions.
• Respond to inquiries from administrators, school secretaries, parents, students, staff, community members, and outside agencies by providing information and direction.
• Provide administrative support to an assigned administrator as requested.
• Instruct incoming teachers on attendance policies and procedures.
• Perform auto-dialer functions to help ensure compliance with District and State truancy regulations.
• Perform related duties consistent with the scope of the position.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED