Attendance Secretary - Middle School

Pottsgrove School District•Pottstown, PA

1d•Onsite

About The Position

The Attendance Secretary will monitor and record student attendance in accordance with state law and district policy and procedure. This role involves processing attendance documentation, communicating with parents and staff, maintaining records, and serving as a secretary to the guidance department. The position requires excellent interpersonal, organizational, and computer skills, with the ability to work effectively under pressure and in a busy office environment.

Requirements

High School diploma required
Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)
Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)
FBI Criminal History Record
Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994
Must possess leadership skills
Must possess computer skills
Ability to operate various office equipment
Ability to communicate effectively
Ability to organize tasks
Ability to handle multiple tasks
Ability to exercise good judgment
Must possess excellent interpersonal skills
Able to make judgments and work under high level of stress pressure
Must have current Act 34, 151 & 114 Clearances

Nice To Haves

Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Responsibilities

Process documentation for students reporting late and for those seeking early dismissal.
Receive and process all early dismissal requests and absence notes.
Communicate with parents, faculty, and administrators regarding student tardiness, early dismissals, and absences.
Process and file student absences.
Input daily attendance information into the student database.
Maintain an accurate, comprehensive, and efficient filing system for attendance-related documents.
Process unlawful/unexcused absences, including completing detention cards and updating the student database.
Prepare and distribute all correspondence relative to student attendance.
Utilize the district’s computer system for student accounting and attendance issues.
Purge student attendance folders annually and store documents.
Serve as direct secretary to the guidance department, scheduling appointments, conferences, and student meetings.
Help maintain calendars for the guidance department.
Coordinate with district social workers to communicate attendance records for habitually absent and tardy students.
Perform other duties as assigned by the building Principal and administrators.