ATTENDANCE CLERK /SECRETARY-SST San Antonio College Prep HS

School of Science & Technology•San Antonio, TX

2d•$17 - $24•Onsite

About The Position

San Antonio College Prep HS is seeking an Attendance/Lunch Clerk to manage student attendance records, process lunch program applications, and provide clerical support. This full-time position involves ensuring accurate data entry, communicating with parents and staff, and maintaining organized files. The role requires adherence to school policies and USDA regulations for nutrition programs.

Requirements

High School GED or Diploma
Minimum of 2 years clerical experience is preferred.

Responsibilities

Ensure teachers take school attendance in the school database as described in the SST SCHOOLS manual.
Review and correct campus school attendance summary reports.
Enter "late in and early out" student data into the school attendance database.
Enter excuse information into the H-SIMS database after receiving required papers.
Document excuse papers in a separate binder for audit purposes.
Document reconciliation papers in a separate binder for audit purposes.
Notify parents when a student returns from an absence without an excuse or has been absent for three or more days.
Call parents of absent students daily.
Communicate with the Special Education and ESL Department Chairs concerning the attendance of students receiving special education services.
Maintain logs for enrolling and withdrawing students on H-SIMS.
Verify that computer records are accurate.
Mail warning notices (Truancy letters) to parents if students are absent without excuse for three days or parts of days in a four-week period.
Determine students with excessive absences on a regular basis.
Submit attendance referrals to the campus administrator for review and completion before filing court cases.
File court cases against parents or students if a student is absent without an excuse for 10 days or parts of days in a six-month period.
Process Student Eligibility applications and complete verification in accordance with USDA regulations.
Monitor student lunch accounts and notify households of negative balances via phone calls and letters.
Review meal service production records daily, reporting discrepancies to the supervisor.
Operate Point of Service during lunch periods, ensuring students select a reimbursable meal.
Maintain documentation for students requesting Special Dietary Accommodations, in accordance with USDA protocol.
Operate the After School Snack Program, distributing snacks and maintaining documentation (if applicable).
Participate in the Local School Wellness Policy, including collecting and maintaining documentation, assessing goal completion, publicizing updates, and other related activities.
Record daily meal counts and revenue.
Operate the Child Nutrition Program in compliance with all local, state, and federal laws.
Attend TDA Education Service Center Child Nutrition trainings as required.
Provide clerical support to one or more supervisors.
Maintain general office and departmental files, following up on misplaced, misdirected, or misfiled materials.
Perform other job-related duties as assigned.