ATTENDANCE CLERK /SECRETARY-SST San Antonio College Prep HS

School of Science & Technology•San Antonio, TX

1d•Onsite

About The Position

San Antonio College Prep HS is seeking an Attendance Clerk/Secretary to manage student attendance records, process related documentation, and provide clerical support. This role is crucial for maintaining accurate student data, ensuring compliance with regulations, and supporting the daily operations of the campus. The position involves direct communication with parents, students, and various departments, as well as handling lunch program administration and other assigned duties.

Requirements

High School GED or Diploma
Minimum of 2 years clerical experience is preferred.
Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
Ability to establish and maintain effective working relationships both internal and external to the district.
Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
Ability to analyze data
Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

Nice To Haves

Minimum of 2 years clerical experience

Responsibilities

Ensures teachers take school attendance in the school database.
Reviews and corrects campus school attendance summary reports.
Enters 'late in and early out' student data into the school attendance database.
Enters excuse information into the H-SIMS database upon receiving required documentation.
Documents excuse papers and reconciliation papers in separate binders for audit purposes.
Notifies parents of students returning without an excuse or absent for three or more days.
Calls parents of absent students daily.
Communicates with Special Education and ESL Department Chairs regarding student attendance.
Maintains logs for enrolling and withdrawing students in H-SIMS.
Verifies the accuracy of computer records.
Mails warning notices (Truancy letters) to parents for unexcused absences.
Determines students with excessive absences on a regular basis.
Submits attendance referrals to the campus administrator for review.
Files court cases against parents/students for excessive unexcused absences.
Processes Student Eligibility applications and completes Verification in accordance with USDA regulations.
Monitors student lunch accounts and notifies households of negative balances.
Reviews meal service production records daily and reports discrepancies.
Operates Point of Service during lunch, ensuring students select reimbursable meals.
Maintains documentation for students requesting Special Dietary Accommodations.
Operates the After School Snack Program, distributing snacks and maintaining documentation.
Participates in the Local School Wellness Policy, including documentation and assessment.
Records daily meal counts and revenue.
Operates the Child Nutrition Program in compliance with all applicable laws.
Attends TDA Education Service Center Child Nutrition trainings.
Provides clerical support to supervisors.
Maintains general office and departmental files.
Performs other job-related duties as assigned.