Attendance Clerk

Maricopa Unified School District #20•Maricopa, AZ

1d•Onsite

About The Position

The Attendance Clerk is responsible for tracking daily student absences and tardies to comply with state regulations. This role involves making prompt contact with parents or guardians regarding student absences and maintaining accurate attendance records within the student management system.

Requirements

Working knowledge of Word and Excel.
Customer service skills (in person and phone).
Ability to multi-task.
Communication skills (written and verbal).
Valid Arizona DPS IVP Fingerprint card.
High School Diploma or equivalent.

Nice To Haves

Working knowledge of student management system helpful.
Bilingual preferred.

Responsibilities

Answer incoming phone calls relating to attendance issues and check phone messages frequently.
Ensure teachers are taking attendance and entering the data in the student management system.
Create Absence Reports and other User Defined Reports using the student management system.
Call parents of students who are absent within two hours after the first class.
Daily data update in the student management system for absences, tardies, excuses, etc.
File excuse notes in students’ cumulative file.
Track excessive absences and mail truancy letters.
Verify enrollment documents for the student cumulative folders after site secretary has enrolled a student.
Process School Record Requests.
Track and follow through on 30-day birth certificate waivers.
Copy IEP documents and deliver to appropriate personnel.
Process withdraw students, paperwork and student data entry.
Provide customer service to students and parents.
Perform duties as assigned for data entry in the student management system.
Provide backup for the Site Secretary.