Clerk - Attendance

Bethel School District 403•Spanaway, WA

21h•Onsite

About The Position

This position's responsibilities are to make calls to parents about absent students, maintain student attendance records, and may maintain student discipline records. The role also involves providing a variety of assistance in the school office, including answering the phone, serving visitors at the counter, maintaining records, and offering a wide range of backup and clerical support functions. Essential duties include maintaining various program records, tracking compliance, inputting data, producing reports, and providing program information to staff, parents, and professionals while maintaining confidentiality. The Clerk - Attendance operates computers and various software, stays current on program rules, tracks projects and deadlines, and provides clerical support such as typing correspondence, managing calendars, and maintaining files. Other functions include handling incoming mail, providing backup assistance, potentially working with auditors, and serving on district committees.

Requirements

Education, training, skills, and experience necessary to carry out the assignment, including maintaining detailed records and customer service
Ability to communicate effectively, both orally and in writing
Effective customer service and public relations
Knowledge of office procedures
Knowledge of the VAX system and data interpretation
High-level keyboarding and data entry skills
Skill in operating a variety of office machines
Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications
Skill in correct grammar, spelling and English usage
Ability to perform arithmetic calculations
Ability to compose and format correspondence, reports, graphs, and charts
Ability to set up and maintain accurate files and records
Ability to organize and set priorities for work
Ability to maintain confidentiality
Ability to establish and maintain effective working relationships with a diverse group of people
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor
Must complete training in and adhere to district infection control plan
Some positions may require valid Washington state driver's license to travel between school sites and a good driving record

Responsibilities

Make calls to parents about absent students
Maintain student attendance records
May maintain student discipline record
Provide a variety of assistance in the school office, including answering the phone, serving visitors at the counter, maintaining records, and providing a wide variety of backup and clerical support functions
Maintains a variety of program records and research
Tracks records for compliance and/or completion
Maintains record accuracy
Inputs data into computer
Produces reports as requested
Answers the telephone and greets office visitors
Provides program information and advice to staff members, parents, and professionals
Uses tact and confidentiality in dealing with sensitive matters
Responds to requests
Routes callers to appropriate staff members
Takes messages
Keeps communication lines open between teachers, staff, supervisors, parents, and the community
Provides a positive, service-oriented working relationship with all communication
Operates a computer and a variety of software packages such as word processing, spreadsheet, database, and mainframe computer applications
Maintains current knowledge of program rules, regulations, laws, and procedures
Processes a variety of materials for program compliance
Tracks a variety of projects and deadlines
Coordinates with others to meet program deadlines
Reports monthly enrollment counts for categorical programs
Provides a variety of clerical support such as typing correspondence, reports, and memoranda
Composes correspondence as appropriate
Maintains a calendar and makes travel and conference arrangements
Creates and maintains files
Performs a wide variety of office support
May receive, open, date stamp and route incoming mail
May screen mail and take action on appropriate items
Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines
Provides a variety of backup and peak load assistance as requested
May work with auditors and/or program compliance personnel
May serve on various district committees and/or departmental work teams
Performs related duties consistent with the scope and intent of the position