Attendance Clerk

Portsmouth Public Schools•Portsmouth, VA

2d•Onsite

About The Position

Performs responsible clerical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required. Work is performed under the regular supervision of a school secretary, assistant principal and/or principal.

Requirements

Qualified typist
Ability to type accurately and at a reasonable rate of speed
Knowledge of standard office practices, procedures and equipment
Some knowledge of school system routine and procedures
Some knowledge of bookkeeping terminology, methods and procedures
General knowledge of business English, spelling and arithmetic
Thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures
Ability to establish and effective working relationships with others
Ability to work under pressure
Ability to organize and perform work independently
Ability to meet the public effectively
Stooping, reaching, standing, pushing, pulling, lifting, and fingering
Vocal communication is required for expressing or exchanging ideas by means of the spoken word
Hearing is required to perceive information at normal spoken word levels
Visual acuity is required for preparing and analyzing written or computer data, and observing general surroundings and activities

Responsibilities

Assisting the school secretary, Assistant Principal and Principal in preparing and maintaining files and records
Serving as telephone operator and receptionist
Assisting students and parents
Meeting and screening visitors, answering telephone and processing mail
Maintaining manual and computer registers, attendance and grade records and reports
Registering students, verifying data, answering questions, typing schedules and preparing records
Signing students in and out, writing student passes
Processing withdrawing students, processing and forwarding records
Preparing attendance records and student information for data entry
Typing letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records
Processing and distributing mail
Setting up and maintaining office filing systems
Assisting with collection and accounting for fees
Posting attendance and student records to computer
Preparing and maintaining payroll, leave and personnel files
Performing related tasks as required