Attendance Clerk - Hoover High School 26-27 School Year

Des Moines Public School District • Des Moines, IA

2d • Onsite

About The Position

This position is responsible for maintaining accurate attendance records for Hoover High School for the 26-27 school year. The Attendance Clerk will manage student attendance data, communicate with parents and staff, and perform various clerical duties to support the school office.

Requirements

• High school diploma, Hi SET or G.E.D.
• Previous secretarial/clerical work or equivalent training
• Computer skills
• Skills in the operation of office equipment
• Competency working in a culturally diverse environment or the willingness to acquire these skills.

Nice To Haves

• Strong command of the English language
• Ability to deal with more than one person/task at a time
• Ability to handle questions/complaints with tact
• Attention to detail

Responsibilities

• Run and save Daily Attendance Reports from the previous day.
• Print hard copies of the Daily Attendance Report for teachers and the attendance associate.
• Record daily absences, tardies, and suspensions in Infinite Campus based on phone calls, emails, and attendance cards.
• Respond to parent and guardian phone calls regarding student attendance.
• Answer the phone in the attendance office and direct calls appropriately.
• Manage the reception desk for the VP and SIL.
• Issue passes to students for entering and exiting the building.
• Verify student tardiness and absences as needed.
• Enter time and reason for tardiness in the computer.
• Issue passes to students or send them to the VP for excessive tardies or absences.
• Manage visitor sign-ins, contact visitors' destinations, and issue passes.
• Supervise student workers.
• Perform clerical tasks as directed by the Principal, Vice Principal, and Dean of Students.
• Look up information in the Parking Database when requested.
• Fax and mail suspension letters to home schools and parents/guardians.
• Input new student records into the Infinite Campus discipline database.
• Assign lockers to teachers for student assignment and maintain records.
• Deliver messages to students in class as called by parents.
• Document paper excuses from students regarding absences.
• Keep track of all home school activities for students.
• Fax attendance reports to home schools each morning.
• Respond to questions from teachers regarding attendance and school activities.
• Respond to students with problems sent to the office.
• Type bus assignments for all buses.
• Supervise students waiting to see the Vice Principal or Dean of Students.
• Respond to questions, problems, and requests over the walkie-talkie.
• Research questions regarding home school activities.
• Respond to phone calls from other schools regarding student attendance.
• Call home schools to notify about late buses.
• Notify the office to announce late buses and admit students without a pass.
• Sign and document field trip forms in the computer.
• Enter address changes of students in Infinite Campus.
• Look up questionable absences in Infinite Campus or call the home school.
• Perform other duties as requested by supervisor/office manager.
• Attend work on a prompt and regular basis.
• Maintain confidentiality.
• Maintain satisfactory and harmonious relationships with the public, students, and other employees.
• Assist with other duties as may be assigned.

Benefits

• All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check.
• Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED