IMMEDIATE OPENING Attendance Clerk/School Secretary

Skyline Education Inc.•Phoenix, AZ

5d•Onsite

About The Position

This is a classified position responsible for the intake, maintenance, and coordination of student files. The role involves oversight of attendance and grade programs, managing student records for testing, assisting with campus supply purchasing, and providing administrative support to the Principal and staff. The position is located in an extremely busy office and may be a 10-12 month position.

Requirements

Excellent Organizational skills
Knowledge of Administrative Management computer programs: Infinite Campus
Excellent computer skills
Excellent phone manner
Must have background check and/or fingerprint card before hiring
Good communications skills

Nice To Haves

Experience as a school registrar
Experience working in Infinite Campus

Responsibilities

Oversight of the attendance and grade programs.
Maintain letters for students to be sent home and in their file.
Oversight of SAIS.
Assist Test coordinator for the campus, including downloading of labels, testing results and managing student’s files for testing information.
Works closely with Special Education providing them with test results etc.
Purchasing campus supplies through the different vendors available.
Monitoring supplies and cost at all times.
Provide weekly reports for Principal.
Attend Administrative and staff meetings and take minutes for these meetings, distribution of minutes to all staff and keep binder copies for auditing purposes.
Coordinates ELL, Parent Compact, Special Ed program work.
Confirm report card posting in Infinite Campus for teachers.
Prepares and post teachers schedules.
Coordinate & maintain online pickup system, Driveline.
Clear school busses at the end of their routes.
Answer phones and take messages professionally.
Completes paperwork for enrolling and withdrawing of students.
Post needed data and keep information area on the boards and tables clean.
Prepares documentation and budget information as needed.
Enter student data, attendance, phone calls, letters and monitors attendance as needed.
Make transcripts, provide and request transcripts and file as needed.
Complete paperwork for enrolling and withdrawing a student.
Keep files of classes and teacher schedules, follow up and send out report cards.
Order and track graduation supplies and diplomas (kindergarten and 8th grade).
Organization of student files.
Other as requested by supervisor.