Attendance and Enrollment Specialist

Grow Public Schools•Arvin, CA

1d•Onsite

About The Position

The Attendance & Enrollment Specialist will be responsible for maintaining accurate attendance records, ensuring compliance with attendance policies and procedures. They will coordinate enrollment efforts, maintain the student information system, and accurate student schedules. They are responsible for following up on truancies and ensuring accurate attendance for state reporting through monthly verifications. This role requires excellent communication skills, strong attention to detail, and the ability to work collaboratively with staff, parents, and external agencies.

Requirements

1–3 years of administrative experience, preferably in a school office setting
Proficiency with database software and data entry systems.

Nice To Haves

Strong organizational skills with exceptional attention to detail and follow-through
Ability to work independently and collaboratively in a fast-paced , student-facing, confidentiality expectations
Proficiency in Microsoft Excel and/or Google Sheets
Fluency in Spanish required (written and spoken)

Responsibilities

Perform clerical activities related to scholar enrollment, ensuring compliance with policies and regulations.
Research, compose, and process all enrollment paperwork, including School Entry Forms, immunization records, and birth certificates.
Maintain accurate student records in the Student Information System (SIS) and CALPADS, collaborating with CMO and site leadership for alignment.
Work with Grow staff and other districts to facilitate smooth student enrollment and exit transitions.
In collaboration with site leadership and the Family and Community Engagement Liaison, facilitate parent information sessions during student recruitment and open enrollment.
Maintain comprehensive and accurate attendance, tardiness, truancy, and enrollment records in SIS
Monitor scholar attendance to identify truant and chronically absent scholars and take appropriate action
Prepare and distribute correspondence regarding excessive absences, including truancy letters and parent meeting requests
Work with parents and families to gather necessary documentation for long-term absences and manage independent study process and records
Track, enter, monitor, and reconcile attendance recovery data in the Student Information System (SIS) to ensure accuracy, compliance with state requirements, for proper funding allocation.
Prepare daily and monthly reports on scholar attendance and enrollment data
Serve on the school’s Coordination of Services and Positive Behavior Interventions and Supports teams to help design school wide attendance initiatives to increase attendance awareness and to identify scholars in need of case management supports
Maintain accurate and up-to-date records for English Learners (ELs) and students identified under the McKinney-Vento Act, ensuring timely coordination with appropriate staff or agencies to provide necessary academic and social-emotional supports.
Serve as case manager for individually chronic absent scholars
Collaborate with the Family and Community Engagement team identify events and campaigns related to healthy attendance habits
Assist with general office functions, including reception, answering phone calls, addressing parent concerns, and supporting classroom discipline.
Create, maintain, and distribute student rosters/ schedules, including courses, sections, and rosters, ensuring accuracy and alignment with instructional staffing.
Support school operations projects and perform other duties as assigned to ensure efficient school functioning.