Athletics Operations & Compliance Coordinator

Wesleyan College • Macon, GA

3d • Onsite

About The Position

The Athletics Operations & Compliance Coordinator serves as the primary administrative support professional for the Athletic Director while overseeing institutional compliance with NAIA reporting requirements. This position coordinates athletic department operations, eligibility certification, policy implementation, and special projects while assisting coaches with administrative functions.

Requirements

• Serve as the primary administrative support professional for the Athletic Director.
• Oversee institutional compliance with NAIA reporting requirements.
• Coordinate athletic department operations, eligibility certification, policy implementation, and special projects.
• Assist coaches with administrative functions.
• Coordinate all NAIA eligibility certification through PlayNAIA.
• Maintain compliance records for all athletic programs.
• Monitor transfer eligibility requirements.
• Ensure institutional compliance with NAIA bylaws and conference regulations.
• Prepare documentation for NAIA audits and reviews.
• Educate coaches regarding NAIA rules and updates.
• Complete all required NAIA reports and surveys, including but not limited to: Champions of Character Report, ROA Reporting and Data.
• Manage department-wide projects.
• Draft policies and procedures.
• Prepare reports.
• Assist with strategic planning initiatives.
• Create meeting agendas and record minutes.
• Coordinate annual calendars and compliance deadlines.
• Assist with budget tracking and purchase requests.
• Manage departmental files and records.
• Coordinate team eligibility certification each semester.
• Track academic eligibility requirements.
• Assist with student-athlete onboarding.
• Coordinate student-athlete handbook updates.
• Assist with orientation programming.
• Assist coaches with administrative processes.
• Coordinate department forms and paperwork.
• Organize department meetings.
• Track coaching certifications.
• Coordinate onboarding of new coaches.
• Assist with scheduling department training sessions.
• Assist with game-day administration.
• Coordinate special events.
• Support postseason hosting responsibilities.
• Assist with championship logistics.
• Coordinate department travel documentation when needed.

Responsibilities

• Coordinate all NAIA eligibility certification through PlayNAIA.
• Maintain compliance records for all athletic programs.
• Monitor transfer eligibility requirements.
• Ensure institutional compliance with NAIA bylaws and conference regulations.
• Prepare documentation for NAIA audits and reviews.
• Educate coaches regarding NAIA rules and updates.
• Complete all required NAIA reports and surveys, including but not limited to: Champions of Character Report, ROA Reporting and Data.
• Serve as the Athletic Director's administrative liaison by managing department-wide projects, drafting policies and procedures, preparing reports, assisting with strategic planning initiatives, creating meeting agendas and recording minutes, coordinating annual calendars and compliance deadlines, assisting with budget tracking and purchase requests, and managing departmental files and records.
• Coordinate team eligibility certification each semester.
• Track academic eligibility requirements.
• Assist with student-athlete onboarding.
• Coordinate student-athlete handbook updates.
• Assist with orientation programming.
• Assist coaches with administrative processes.
• Coordinate department forms and paperwork.
• Organize department meetings.
• Track coaching certifications.
• Coordinate onboarding of new coaches.
• Assist with scheduling department training sessions.
• Assist with game-day administration.
• Coordinate special events.
• Support postseason hosting responsibilities.
• Assist with championship logistics.
• Coordinate department travel documentation when needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed