Athletics Event Management Administrator

Brandeis University • Waltham, MA

5d • Onsite

About The Position

Brandeis University is seeking a proactive administrative professional to serve as an Athletic Event Management Administrator. This role supports the Department of Athletics in the logistical execution and facility readiness for varsity contests at the NCAA Division III level and aquatics operations. The administrator will organize and execute the logistical and operational aspects of home athletic contests, manage lifeguard staffing, and ensure pool deck safety compliance, all while upholding the values and mission of the department and the university with a focus on student-centered service.

Requirements

• Bachelor’s degree required.
• 1-3 years relevant work experience, preferably at the college level.
• Graduate Assistant experience is acceptable.
• Must have the ability to drive 12-passenger vans.
• Must have the ability to work flexible hours – early morning, night and weekend work is required.
• Must be able to consistently lift and/or move 20 to 30 pounds and frequently lift and/or move 50 to 75 pounds.

Nice To Haves

• Master’s degree preferred.

Responsibilities

• Direct game-day operations management for home athletic contests in select varsity sports.
• Serve as the primary on-site administrator to resolve logistical issues, coordinate team needs and ensure a high-quality spectator experience.
• Manage facility setup and takedown, ensuring compliance with NCAA, UAA, and university policies and procedures.
• Conduct pre-contest inspections of playing surfaces and equipment to mitigate risks and ensure standards are met prior to each contest.
• Facilitate post-contest breakdown to prepare facilities for subsequent activities.
• Hire, train and supervise student contest management staff.
• Manage time reporting and payroll for all student event staff.
• Develop and implement training manuals and customer service standards for student staff working athletic events.
• Proactively monitor and address indoor and outdoor facilities issues related to competition venues.
• Coordinate necessary maintenance and repairs with University Facilities Services and/or outside contractors.
• Oversee all pool mechanical and chemical operations and physical space of pool and locker rooms.
• Oversee lifeguard staffing to ensure a safe environment for pool-related events and open recreation.
• Responsible for the recruitment, scheduling, and monitoring of certified lifeguards.
• Maintain oversight of lifeguard staff certifications to ensure compliance with safety regulations and university policy.
• Plan and execute maintenance operations for Athletics van fleet, including but not limited to oil changes, state inspections, damage repair, etc.
• Maintain comprehensive service records to ensure reliable transportation is available for teams and clubs.
• Oversee assigned staff to schedule necessary visits.

Benefits

• The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level