Athletic Programs Assistant, Full-Time

College of the Desert•Palm Desert, CA

1d•Onsite

About The Position

College of the Desert is seeking individuals from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. As such, we prioritize individuals who fully demonstrate their understanding of the community we serve, the benefits of diversity in a professional and educational setting, and values creating a culture that brings people together. A successful candidate will value working in a collegial, collaborative environment that is guided by a commitment to inclusion, student education, and equity. An equity-minded individual is a person who already does or has demonstrated the desire to: Understand the importance of holding ourselves accountable as faculty, staff and leadership for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Encourage positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and aim to make them more culturally responsive; and Strategically build buy-in and participation among colleagues for equity-related initiatives. Under the direction of the Athletic Director, perform a wide variety of clerical and secretarial functions in support of the College's athletic programs; evaluate and verify eligibility of student athletes for participation in College varsity sports activities; coordinate communication, prepare and disseminate information concerning the athletic program.

Requirements

Graduation from high school including or supplemented by courses in secretarial science or related business courses
Three years of responsible secretarial and clerical experience.
Knowledge of athletic program terminology, practices and procedures; conference and State Athletic codes, rules and regulations; modern office practices, procedures and equipment; receptionist and telephone techniques; record-keeping techniques; correct English usage, grammar, spelling, punctuation and vocabulary; oral and written communication skills; applicable sections of State Education Code and other applicable laws; interpersonal skills using tact, patience and courtesy; operation of office machines including computer equipment.
Ability to perform and coordinate office, secretarial and clerical work involving independent judgment and requiring accuracy and speed; learn to interpret and explain College and athletic program policies, rules and objectives; add, subtract, multiply and divide quickly and accurately; understand and interpret rules and written directions and apply to specific situations; compose correspondence independently; perform duties effectively with many demands on time and constant interruptions; operate office machines including computer terminal, typewriter, copier, calculator and others; type at 40 words per minute from clear copy; establish and maintain cooperative and effective working relationships with others; meet schedules and time lines; plan and organize work; communicate effectively both orally and in writing to exchange information; work independently with little direction; sit for extended periods of time.

Responsibilities

Conduct eligibility meetings with student athletes and coaches; evaluate information submitted by student athletes to determine eligibility for participation in varsity sports activities in accordance with established requirements and regulations.
Query the College's automated records system to determine number of units successfully completed or enrolled by students; calculate grade point averages and verify insurance and health screening information.
Distribute final eligibility lists and clearance information to the Conference Commissioner, coaching staff and others according to established timelines.
Coordinate communication with Admissions and Records personnel; establish orientation dates for new and continuing student athletes and assist with registration.
Perform a variety of clerical and secretarial duties in support of the Athletic Program and coaching staff; type reports, maintain records, answer telephones and distribute mail; maintain a variety of records and files related to athletic eligibility and participation, health screenings, State and Conference championships, sports contests and trophies.
Compile, compose and type letters, memoranda, rosters, lists, cards, purchase orders and other materials; produce computer graphics for flyers, rosters and athletic schedules, game programs and letterhead; produce orientation literature and obtain items for orientation packets.
Provide assistance and interpretation to supervisors and coaching staff regarding State and Conference Code sections; coordinate with Athletic Director and coaches special events and tournaments.
Perform bookkeeping duties for the Department and Varsity Club; monitor accounts of student athletes with deferred payments to assure tuition payments are current.
Arrange for sports and awards banquets; order and maintain office supplies; process maintenance requests on office equipment.
Operate computer and peripheral equipment to enter data, maintain records and generate reports; utilize various software applications as required.
Perform related duties as assigned.