Athletic Program Coordinator - 1026

City of Greenville•206 S. Main Street (City Hall) - Greenville, SC

About The Position

Under regular direction and in compliance with standard operating procedures and policies, the Athletic Program Coordinator assists with planning and implementing diversified athletic programs, drawing on knowledge of sports, rules, equipment, and program execution. The position helps provide a safe environment for participants and maintains knowledge of league-scheduling practices, applying approaches suited to each program. It also supports program registration and fee collection, promotes athletic programs to community agencies and resident groups, and helps prepare social media, flyer, and website content and other public relations materials for City athletic programs. In coordination with the Athletic Program Manager, the coordinator helps establish program goals and objectives, organize and evaluate programs, schedule facilities and leagues, coordinate officials and game changes, and oversee temporary staff, coaches, and volunteers. The role also performs administrative tasks, manages equipment and records, supports community relations and special events, and may drive a City vehicle between facilities and haul supplies. The schedule includes varying, flexible hours, including evenings and weekends.

Requirements

Bachelor’s degree in parks and recreation, sports management, or a related field.
Over two years of experience in sports management, coaching, recreation program planning, or a related field.
Must have or obtain First Aid, CPR, and AED certification or training within six months of hire.
Valid South Carolina Class D Driver’s License.
Knowledge of athletic activities, including their principles, rules, materials, and equipment, particularly in municipal programs.
Knowledge of laws, rules, regulations, policies, and procedures governing municipal athletic facilities and participant safety; Parks and Recreation policies for games and competitions; occupational hazards and safety precautions; and First Aid practices and techniques.
Ability to plan, administer, and evaluate comprehensive recreation and athletic programs and special events for people of varied ages, abilities, and interests.
Ability to develop goals, objectives, and procedures; resolve disputes impartially; promote a positive recreation environment; and enforce safety standards.
Ability to supervise, lead, train, and direct temporary staff, coaches, and volunteers.
Ability to assess and prioritize multiple tasks and manage multiple programs accurately and efficiently.
Ability to establish and maintain effective working relationships with coworkers, City management, community officials, volunteer groups, athletic organizations, schools, and facility users.
Ability to communicate effectively orally and in writing, provide courteous customer service, and interact successfully with a wide range of people.
Ability to read contracts, service agreements, publications, manuals, and policies; perform mathematical calculations; draw logical conclusions; collect fees and receipt payments; and prepare reports, business letters, meeting minutes, and professional emails.
Ability to use a field liner, work non-traditional days, drive a City vehicle between facilities, and haul supplies.
Ability to operate general office equipment and a computer with Microsoft Office Suite, and use recreation registration and facility rental software.

Responsibilities

Help establish goals and objectives for assigned athletic programs and implement programs such as youth camps, clinics, leagues, instructional programs, and special events.
Recommend improvements to athletic programs and service delivery.
Select and reserve program locations and assist with scheduling facilities and users.
Coordinate registration dates and procedures and distribute registration information.
Determine league structure and team placement, create schedules, maintain online standings, and coordinate games, officials, rainouts, and playoffs.
Communicate with Parks and Grounds personnel about field scheduling and conditions, makeup games, and cancellations.
Assist with recruiting and hiring temporary staff and with training and scheduling field supervisors, volunteers, and coaches.
Monitor volunteers and temporary staff, track and process temporary staff timesheets, and ensure assigned duties are completed.
Monitor program operations and enforce safety rules; recognize, avoid, and report unsafe conditions, accidents, and injuries.
Administer contracts and service agreements with external partners, user groups, and vendors, and liaise between contracted groups.
Open and close facilities and organize and conduct captain’s meetings.
Assist with program registration, maintain records and rosters, tally attendance, conduct post-program evaluations, and enter program information into the recreation reservation system.
Answer questions, provide program information, respond to complaints and information requests within the scope of authority, and maintain field-condition and weather hotline information.
Research and recommend class fees and charges; collect program fees and receipt payments.
Prepare, store, issue, and inventory athletic equipment.
Promote athletic programs and services to community agencies and resident groups and maintain relationships with schools, recreation departments, athletic organizations, and community organizations.
Plan, organize, and promote special events involving athletic competition.
Help prepare social media, flyer, and website content, other public relations materials, and pre-season informational packets.
Perform other duties as assigned.