Athletic Facility Manager

CITY OF DAVENPORT•Davenport, FL

1d•Onsite

About The Position

The Athletic Facility Manager supervises Athletic Facilities staff in the maintenance, preparation, and scheduling of all ballfields, multiuse sports fields, and various City athletic facilities used for a wide variety of athletic and special event functions. This role is responsible for achieving division goals related to facility utilization, maintenance, customer service, and cleanliness. Facilities under management include grass and synthetic turf playing fields, two large-scale Football/Soccer Fields, two Baseball fields, two Softball fields, Batting Cages, a Playground, Concession Stands, Bathrooms, and two Press boxes. The manager plans, organizes, and assigns work to athletic facilities staff, evaluates their performance, and conducts annual appraisals. They develop and provide training for operational programs to ensure staff meet established standards and service levels. Additionally, the position involves developing, recommending, and implementing short and long-range facility use and maintenance strategies. This role reports directly to the Parks and Recreation Director and operates under the general supervision and guidance of City and Departmental policies and procedures, ensuring alignment with the Department's athletic facilities goals and missions.

Requirements

Thorough technical knowledge of multi-use sports field maintenance and repair - both natural and synthetic turf.
Knowledge of work processes and equipment used in athletic field preparations and facility custodial work.
Working knowledge of and ability to learn City personnel policies and procedures and labor contract provisions for the workgroup.
Working knowledge of departmental policies and procedures.
Good communications skills and interpersonal sensitivity for developing and maintaining effective working relationships with employees, other department and City personnel and citizens.
Good leadership skills include the ability to plan and organize the work of others, and train employees in work processes and techniques.
Good time-management skills.
Good written communications skills for producing a variety of correspondence and reports.
Use of computers and software related to City-wide communications, timekeeping, recordkeeping, facility maintenance and custodial management.
High School Diploma or GED equivalent.
Must be willing to learn and demonstrate a positive attitude.
Four years of experience in facilities management, athletic facility maintenance, grounds maintenance or closely related field.
Two years of lead or supervisory experience required.
Must be 18 years of age or older.
Must possess a valid State of Florida drivers’ license.
Must possess an honorable military discharge, if applicant has been service connected.
Must be a United States citizen or naturalized citizen.
Must pass a physical examination and drug urinalysis test.
Must not have been convicted of a felony.
Employment contingent upon passing a criminal convictions check, child and adult abuse records check and local background check.
Willingness and ability to be called out in response to occasional custodial/maintenance emergencies.
Willingness and ability to work evenings and weekends with flexibility to attend daytime meetings, training and other functions.
Must endure a personal, professional and moral background investigation to determine honesty, maturity and dependability.
Must be able to work weekends and nights.
Must be fluent in the English language.
Ability to secure and maintain a valid First Aid and CPR certification within six months of hire.

Nice To Haves

College or vocational coursework in facilities management or related field preferred.
Experience with maintenance management software preferred.
Ability to communicate in Spanish is a plus.

Responsibilities

Plans, organizes, directs and monitors the work of athletic facilities staff to provide clean, sanitary, safely maintained and prepared athletic facilities (indoor and outdoor) and public areas, in line with departmental standards and goals.
Utilizes and incorporates maintenance management software to conduct work planning, schedule work activity, manage assets, and maintain and maximize efficiency of program areas.
Monitors athletic facility usage schedules and assures appropriate staffing levels.
Effectively recommends hire, trains, supervises and evaluates performance of athletic facilities staff.
Conducts pre-disciplinary investigations; recommends and delivers corrective action, as appropriate.
Reviews and approves employee timesheets and oversees scheduling.
Establishes systems and methods for training, motivating, and supervising the work team and a system of communication and cooperation among staff.
Develops athletic facilities, grounds maintenance and custodial standards; determines special user requirements; works with division staff to develop maintenance schedules based on user needs.
Performs scheduled and unscheduled inspections of all facilities for proper maintenance, preparation and cleanliness.
Troubleshoot causes for below-standard cleaning and maintenance and ensures established standards are met.
Troubleshoots a variety of operational and event management/user group problems, such as scheduling conflicts, equipment failure, and other facility maintenance issues; resolves these within scope of authority or coordinates with appropriate entities.
Keeps Recreation Manager apprised of critical issues.
Implements and monitors approved budget.
Provides input on program area budget; develops recommendations for Recreation Manager on equipment replacement and needed materials.
Responds to service requests from users of City athletic facilities and internal staff.
Coordinates or assigns needed facility services.
Refers major or controversial requests to Recreation Manager for review.
Works with other divisions, departments and agencies to facilitate and coordinate services, as appropriate.
Trains and orients employees to ballfield and facility maintenance and custodial programs, personnel assignments, equipment, policies and procedures.
Responsible for safety training and monitors compliance of employees with safety rules.
Maintains Material Safety Data Sheets for work group.
Procures equipment, material, and other resources to enable staff to carry out the assigned work.
Obtains quotes and oversees work of outside contractors.
Monitors and reviews status of building systems such as HVAC, security, plumbing, PA, and related equipment.
Reports problems to maintenance for appropriate action.
Completes necessary documentation for work processes including documenting use of pesticides, maintaining use records and recording and reporting facility use statistics to Recreation Manager.
Composes correspondence, reports and other documents necessary.