2027

Oakville School District•Oakville, WA

6d•Onsite

About The Position

We are seeking a dedicated and organized individual to provide comprehensive administrative support to the Athletic Director at Oakville Middle/High School for the current 2026/2027 school year. The successful candidate will also serve as the Attendance Specialist, responsible for managing student attendance records and ensuring compliance with school policies. This full-time position requires excellent communication skills, attention to detail, and the ability to work effectively in a fast-paced environment. Continuation of this position is dependent on funding.

Requirements

High school diploma or equivalent
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
Ability to work collaboratively with a diverse group of students, staff, and parents.
Strong problem-solving skills and attention to detail.
Customer-service-oriented approach with excellent interpersonal skills and a demonstrated ability to remain courteous, helpful, and professional in a busy school office environment.

Nice To Haves

Additional education or certification in administration or sports management is a plus.
Proven experience in administrative support, preferably in an educational or athletic setting is a plus.
Knowledge of student attendance policies and record-keeping practices is a plus.

Responsibilities

Provide administrative support to the Athletic Director, including scheduling meetings, managing correspondence, and maintaining organized records.
Assist in the planning and coordination of athletic events, including practices, competitions, and meetings.
Maintain and update student attendance records, ensuring accuracy and compliance with district policies.
Communicate with parents, students, and faculty regarding attendance issues and policies.
Prepare and distribute reports related to attendance and athletic participation as needed.
Assist in the management of athletic department budgets, including tracking expenses and processing invoices.
Coordinate transportation for athletic events, ensuring timely and safe travel for teams.
Support the recruitment and onboarding of coaches and volunteers within the athletic department.
Collaborate with school staff to promote athletic programs and encourage student participation.
Perform other duties as assigned by the Athletic Director or school administration.