2026-2027 SY: Secretary (0.50 FTE)

Santa Fe Public Schools•Santa Fe, NM

3d•Onsite

About The Position

Under direction, performs various clerical, secretarial, and other minor administrative functions required to operate school sites and other instructional programs. This role requires the ability to handle stressful situations calmly, maintain confidentiality, and possess strong organizational, communication, and interpersonal skills. The secretary will support administrative personnel and ensure compliance with District requirements and Board of Education policies.

Requirements

High school graduate or equivalent.
Five years of previous secretarial/administrative experience.
Calmly handles stressful situations.
Maintains confidentiality of personnel and student matters.
Demonstrated knowledge of various routine tasks, duties, and procedures and the ability to follow specific instructions with little or no previous experience.
Ability to exercise considerable and sound judgment.
Willingness to improve competency by periodically participating in some form of professional growth and to remain current with the latest developments in the profession.
Ability to deal with various ethnic groups.
Strong organization, communication, and interpersonal skills.
Ability to establish and maintain effective relationships with students, peers and parents.
Must have skills in oral and written communication.
Needs the ability to perform duties with awareness of all District requirements and Board of Education policies.
Able to work collaboratively to achieve the school's and the District's overall goals.
Demonstrates reliability as evidenced by attendance records and punctuality.
Properly notifies supervisor and/or designee of absences or tardiness.
Begins and completes work within the allotted time.
Consistently appears in attire appropriate to the work environment.
Demonstrates skill in using equipment, including its capabilities, limitations, and appropriate/special applications.
Protects the District’s resources through appropriate and careful use of supplies and equipment.
Utilizes appropriate body mechanics to prevent muscle strain/injury.

Nice To Haves

Bilingual in English/Spanish

Responsibilities

Administers first aid and prescription medications to students (under the direction of a health care professional).
Collects payments for fines, fees, and fundraising to deposit in proper district accounts.
Compiles data from various sources (e.g., student information, time sheets, calendars, expenditures/budget, newsletters, staff attendance records, substitute logs, etc.).
Composes various documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.).
Coordinates various programs and/or activities (e.g., conference room usage, meetings, site in-service day activities, workshops, travel, accommodations, etc.).
Maintains manual and electronic documents, files, and records (e.g. student enrollment/withdrawal information, emergency cards, discipline referral information, attendance records, facility use, contracts, timesheets, keys, security cards, work orders, etc.).
Monitors assigned activities and/or program components (e.g. school site budget, account expenditures, purchase order documentation, account balances, grants, etc.).
Monitors students referred for illness, discipline, etc.
Participates in meetings, workshops and seminars as assigned.
Processes documents and materials (e.g. requests for field trip transportation, enrollment/withdrawal, daily attendance, report cards, discipline referrals, homeroom assignments, etc.).
Respond to inquiries from various internal and external parties (e.g. staff, parents, students, public agencies, etc.).
Supports assigned administrative personnel to assist with administrative functions.
Other duties as assigned.