Athletic Clerk

FCUSD•Rancho Cordova, CA

6d•Onsite

About The Position

FCUSD is a growing public school district focused on hiring and retaining excellent staff that represent the communities we serve. Our staff are expected to inspire excellence in all students by supporting their social-emotional wellness and academic growth. We work as a team to create welcoming and inclusive environments at our school sites and district office, with a focus on customer service and system improvement. Staff who choose FCUSD will be supported as they learn their job and opportunities to grow as a professional will be provided. Working in FCUSD is more than a job, it is a career. Under the direction of the School Site Principal, Athletic Director and/or designee, provide technical assistance and support to the administration, staff, parents, departments, and outside agencies in areas related to the athletic program; perform technical and clerical duties related to assigned activities. Distinguishing Characteristics Positions in this class are responsible for a wide variety of clerical functions in an assigned program. Incumbents must be able to handle all but the most complex matters. Following initial instruction and within the scope of the assignment, employees in this class are expected to exercise judgment and discretion in the handling of problems which arise.

Requirements

Two (2) years of clerical experience in the service of a department or administrative office.
Equivalent to completion of the twelfth grade, including or supplemented by courses in typing, keyboarding, filing, general business correspondence, office equipment operation, and communication skills.
Type at a speed of 40 net words per minute.

Responsibilities

Communicate and coordinate with other departments, district staff and outside organizations regarding office or program operations, activities, supplies, policies, and procedures.
Collaborate with staff members to plan or develop programs of events or schedule of activities.
Plan, direct, or coordinate sports activities and events led by athletic staff, such as sporting events, practices, trainings, and meetings.
Maintain a variety of complex records and files; operate office equipment and assigned software; organize and compile reports requiring use of independent judgment; collect and compile statistical data and prepare program-related reports and summaries.
Maintain and process information related to assigned operation records (i.e., coaching rosters, certification logs, and sports facility use records). Input information into computerized database and generate a variety of reports and lists; assure the timely distribution of a variety of records and reports; request or provide information as necessary; prepare graphic presentations and charts as assigned.
Serve as a liaison between Athletics and others involved in program-related operations; provide clerical support to staff and others as necessary; monitor and assure timelines are met.
Correspondence independently or from oral instructions; type letters, reports, memoranda, documents, athletic recognition certificates, records and other materials from straight copy, rough drafts, or oral instructions; review, proofread and verify accuracy and completeness of documents.
Coordinate and process pre-employment packets and ensure compliance of position requirements for athletic coaches. Process and submit adjunct duty stipend paperwork (i.e., athletic activities). Issue and/or confirm coaching certification licensure. Update various program handbooks (i.e., Student/Athlete Handbook, High School, and Secondary Coaches Handbook).
Inventory, order, receive, store, and distribute office and departmental supplies, materials, and equipment; follow-up with vendors concerning missing or incorrect orders; tabulate, duplicate, and forward invoices to appropriate departments.
Receive, sort, and distribute incoming mail; prepare bulk mailings; assist in the preparation and dissemination of materials and information to the public and staff regarding various events and programs. Coordinate updates to program-specific website. Ensure all athletic forms are current on website.
Requisition supplies and equipment necessary to facilitate sporting activities, such as sporting goods, safety equipment, or uniforms.
Prepares and processes purchase orders and check disbursements based on Council approval.
Maintain ticket inventory and distribution for all athletic activities.
Track fundraisers and complete profit/loss reports.
Coordinate with athletic booster/s to support and provide guidance to ensure district policies are upheld.
Maintain confidentiality of sensitive and privileged information.
Serve as a point of contact between athletic directors and coaching staff.
Answer and screen telephone calls, direct callers to appropriate authority.
May operate various office machines such as a typewriter, a calculator and computer.
Perform related duties as assigned.