Assurance Administrative Assistant

Eide Bailly LLP•Bismarck, ND

18h•Onsite

About The Position

A Day in the Life: A typical day as an Assurance Administrative Assistant might include the following: Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. Utilize Engagement software and other online applications to complete a wide range of tasks. Prepare and assemble reports, company materials, and client documents as directed. Conduct math checks, proofing, and formatting of financial statements before they are processed. Process client confirmations. Make travel arrangements for partners. Arrange various meetings via conference calls, video conference and webcasts. Process expense reports for partners and managers. Assist with processing outgoing mail. Organize incoming mail for partners as directed. Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates Collaborate with the office event committee to design engaging and memorable events that enhance team culture and morale. Take ownership of end-to-end project management for office events, ensuring seamless execution from planning through post-event follow-up. Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed.

Requirements

Thrive in a high-volume, fast-paced work environment.
Multi-tasking master, and there has never been a deadline you could not meet.
Hold yourself to the highest professional standards and maintain strict client confidentiality.
Love collaborating and being part of a team, but also enjoy working alone with limited supervision.
Strong written and verbal communication skills.
Embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
Proficient in Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets, linking tables.
Proficient in Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
Proficient in DocuSign: including creating, sending, and tracking documents for e-signature.
Proficient in Adobe Acrobat: including creating, editing, and commenting on PDFs.
Proficient in Microsoft Outlook and Teams.
High school diploma and 3+ or more years of experience in administrative support.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

Experience in public accounting administration is a plus.

Responsibilities

Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks.
Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
Utilize Engagement software and other online applications to complete a wide range of tasks.
Prepare and assemble reports, company materials, and client documents as directed.
Conduct math checks, proofing, and formatting of financial statements before they are processed.
Process client confirmations.
Make travel arrangements for partners.
Arrange various meetings via conference calls, video conference and webcasts.
Process expense reports for partners and managers.
Assist with processing outgoing mail. Organize incoming mail for partners as directed.
Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates
Collaborate with the office event committee to design engaging and memorable events that enhance team culture and morale.
Take ownership of end-to-end project management for office events, ensuring seamless execution from planning through post-event follow-up.
Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed.