Asst Inventory Control Mgr

Ben E. Keith•Fort Worth, TX

About The Position

The purpose of the Assistant Inventory Control Manager position is to assist the Inventory Control Manager with scheduling and maintenance of inventory counts and management of Inventory Control personnel to ensure maximum operational efficiency. This role involves managing inventory control department processes to ensure product availability and safety for resale, producing and analyzing product reports to optimize operational efficiency, establishing and ensuring compliance with operational best practices for balanced online vs. physical inventory, and managing dead and damaged inventory to optimize levels. The position also requires maintaining branch inventory in compliance with standardized Food Division Inventory Control management procedures to ensure integrity and reduce shrink loss.

Requirements

Minimum two years of inventory control experience required
Microsoft Office experience a must, including Word, Excel and Outlook
Data entry (10-key by touch) skills required
Knowledge of warehouse RF system and using an RF scanner
Ability to learn and use relevant internal applications
Exceptional communication skills
Professional phone-etiquette skills
Self-starter with ability to multi-task
Excellent organization skills
Strong problem solving skills
Ability to manage others
Ability to work in fast-paced environment
Customer-focused
Strong attention to detail
Good problem-solving skills
Ethical work practices
Detail-oriented

Nice To Haves

Some management experience preferred
Extensive product knowledge a plus
Food service industry experience preferred
Knowledge of FDA and USDA guidelines

Responsibilities

Manage inventory control department processes to ensure product is available and safe for product resale.
Produce and analyze product reports and formulate proactive plan to optimize operational efficiency.
Establish and ensure compliance with operational best practices that result in a balanced online vs physical inventory.
Manage and monitor dead and damaged inventory to optimize inventory levels.
Maintain branch inventory to be in compliance with standardized Food Division Inventory Control management procedures to ensure integrity and reduce shrink loss.
Identify and resolve all discrepancies between system counts and physical counts.
Assist with inventory checks sent by fax, email or voicemail from buyers, sales reps, customers and vendors, including counts, quality assurance, dates, weights and food safety/quality.
Coordinate with the Food Safety Manager when a potential or present food safety issue is found.
Oversee the accurate return of inventory to our vendors when staged in our reclamation room, including billing and scheduling of pickups.
Coordinate and work with the Returns Supervisor to guarantee product returns are accurately and safely returned to inventory.
Evaluate system product data to ensure proper coding is applied to inventory.
Pull inventory samples for BEK sales representatives upon request.
Perform all classes of recalls, coordinating with the Food Safety Director on progress and directional updates, and proficiently handling recalls from start to finish in all Ben E Keith systems (CICS, KBIT, and Seneca).
Run daily reports for associates to ensure slot availability, as well as correct receiving and shipping data.
Work with team leads and supervisors to resolve any problems identified through daily reports.
Work with AP to resolve any receiving errors to assure bills are paid properly.
Perform customer contact, documenting call results, and enter credits for product pickups.
Support IC Manager in month-end closing and maintain monthly backup records.
Analyze weekly and monthly inventory data to identify negative trends.
Monitor and approve payroll.
Assist Inventory Manager in verifying accuracy of product data.
Maintain records for the Food and Drug Administration (FDA) and U.S. Department of Agriculture (USDA) visits.
Meet financial standards by providing annual budget information, monitoring of expenditures and implementing corrective actions.
Ensure online inventory system is in synchronization with the physical inventory by tracking lost items and adjusting records.
Establish monthly cycle count schedules and ensure adherence by relevant personnel.
Coordinate with the Slot Optimization Manager to assure transferred and new products have a pick location and are slotted in the proper temperature zone.
Establish inventory levels by studying supply usage patterns and forecasts.
Coordinate with the purchasing department on reorder points.
Evaluate and eliminate dead inventory with the assistance of purchasing.
Maintain physical inventory procedures, count teams, and organize the preparation and count with the assistance of the Division Controller.
Initiate and monitor procedures that will ensure inventory variance does not exceed company guidelines.
Organize and verify inventory by planning item locations.
Organize support and help returns when large or complicated returns arrive.
Assist in analyzing driver scan reports vs. what was actually returned to inventory.
Help to investigate and correct weight and count discrepancies between what was invoiced and what was returned.
Manage and oversee the Inventory Control and Returns Associates to ensure they perform all job duties and to assure accurate accounting of inventory.
Log vacations and schedule associates.
Monitor and record Inventory Control Associates attendance.
Perform write-ups and follow through with disciplinary action of associates when necessary.
Assess performance of direct reports and provide feedback.
Consistently demonstrate and model good management and self-management practices in support of BEK culture.
Ensure inventory levels are optimized.
Manage and handling of recalls to ensure regulatory guidelines are met and maintained.
Interview potential job candidates and assist in the hiring process.
Work with the Inventory Control Manager to strategize and implement future courses of action.
Provide feedback to Inventory Control Manager as needed.