Asst-Executive

Entergy•The Woodlands, TX

1d•Onsite

About The Position

This position coordinates administrative functions and provides multifaceted administrative support to senior department management and staff, including Vice Presidents. Work includes scheduling appointments and events, maintaining calendars, coordinating incoming mail and correspondence, arranging travel and meetings, and organizing conference calls. The role may also track projects and programs, produce reports and presentations, prepare and update records, and participate in special projects as assigned. The position also manages departmental administrative affairs, including invoice processing, procurement of supplies and equipment, and training records. It requires handling multiple assignments within deadlines, maintaining confidentiality, and proactively forwarding work issues to appropriate managers or supervisors. The role is onsite in The Woodlands, Texas, and may require travel up to 25%. Employees may be expected to work additional hours, at alternate locations, or perform additional duties during storms, outages, emergencies, or other situations deemed necessary by the company.

Requirements

At least 8 years of experience.
Vocational training, an apprenticeship, or equivalent experience in a related field; typically, a four-year degree is not required.
Ability to handle multiple assignments and meet deadlines.
Ability to maintain confidentiality of departmental issues.

Responsibilities

Provide secretarial and administrative support to Vice Presidents.
Manage calendars, schedule events, arrange travel, organize department meetings, and arrange conference calls.
Manage correspondence and routine documents and presentations with minimal direction.
Prepare documents, spreadsheets, presentations, and interoffice correspondence.
Manage departmental administrative affairs, including invoice processing, supply and equipment procurement, and training records.
Handle multiple assignments, meet deadlines, and maintain confidentiality of departmental issues.
Proactively forward work issues to appropriate managers or supervisors.
Coordinate incoming mail and maintain calendars.
Track projects and programs associated with senior management support.
Prepare and update functionally related reports and records.
Participate in special projects as assigned.
Be available for additional hours, alternate work locations, or additional duties during storms, outages, emergencies, or other situations as deemed necessary by the company.