Asst Administrative 2

CPS Energy•San Antonio, TX

1d•Onsite

About The Position

We are engineers, high line workers, power plant managers, accountants, electricians, project coordinators, risk analysts, customer service operators, community representatives, safety and security specialists, communicators, human resources partners, information technology technicians and much, much more. We are 3,500 people committed to enhancing the lives of the communities we serve. Together, we are powering the growth and success of our community progress every day!

Requirements

Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling
Ability to set priorities, organize work and make occasional exceptions.
Ability to develop and maintain working relationships with customers and support teams.
Initiative to work independently or as a member of a team, coordinating with others to achieve desired results
Relative experience in secretarial/administrative management for Operational Units
Well-developed written and verbal communication skills for interaction with all levels of personnel.
Ability to meet goals and objectives with minimal direct supervision.
High level of accuracy of work and attention to detail.
Effective interpersonal and customer service skills.
Ability to multi-task various critical work assignments in a fast-paced environment in a professional manner.
Ability to effectively manage sensitive and confidential information.
High School Diploma or GED

Nice To Haves

Associate’s degree in Office Administration, Business or other related field from an accredited institution
Experience with SAP
Experience in Utility industry

Responsibilities

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports.
Develops and maintains spreadsheets encompassing various matters.
Assists staff with research and preparation of reports and presentations.
Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
Modifies and upgrades data systems.
Assists in the utilization of computerized applications to facilitate productivity.
Responsible for assessing and maintaining all office supplies.
Maintains division files.
Prepare and distribute minutes of meetings.
Opening and distributing division mail, and preparing urgent packages for overnight.
Tracking/monitoring incoming and outgoing correspondence as needed.
Reviews various monthly budget reports and maintains and submits accurate expense records in SAP.
Coordinates travel arrangements and assists with scheduling.
Initiates purchase requisitions and service entry sheets in SAP.
Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports.
Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
Maintains SAP time entry reporting for executive’s direct reports.
Relieve in the absence of other assistant administrators
Performs other project and process improvement initiatives as assigned.