Association Facilities Manager - Lockport, NY

Cornell Cooperative Extension•New York, NY

2d•Onsite

About The Position

Cornell Cooperative Extension of Niagara County has an opening for a full-time Facilities Manager working from the Lockport, NY office. The Facilities Manager has the primary responsibility to plan, manage, and coordinate the maintenance and appearance of the Association’s grounds and physical facilities to ensure the safety of staff, volunteers, participants, and the public attending events and programs at the Education Center. The Facilities Manager will resolve facility and maintenance issues and problems; provide guidance to the Executive Director on the state of facilities, upkeep, etc.; manage physical facility/facilities; oversee construction and renovation projects including scheduling of vendors and contractors. It is the role of the position to set and manage the daily, weekly, and monthly cleaning and maintenance schedules including, but not limited to, the office areas, bathrooms, storage areas, grounds, and entrances. The Facilities Manager is also responsible to oversee the preparations of facilities for meetings, rentals, and events; mowing; snow removal; repairs; minor carpentry and construction projects; maintenance of equipment; set up/breakdown; and coordinating facility needs with the Executive Director and/or designated staff. Responsible for ensuring OSHA/PESHA safety regulations are followed. Responsible for overseeing facilities staff, including scheduling, assignment of duties, training as needed, oversight/inspection of work, assisting in annual reviews, etc.

Requirements

Bachelor’s degree or Equivalent Education. Associates degree plus 2 years transferrable program/functional experience may substitute.
Valid New York State Driver’s License.
Ability to meet travel requirements associated with this position.
Ability to meet acceptable background check standards.
Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
Ability to clearly communicate (speak, read, and write proficiently) in English.
Experience working with engineers, architects, carpenters, masons, plumbers, and electricians.
Demonstrated ability to provide leadership, supervision, and guidance to staff.
Ability to operate facility equipment, such as tractor, skid-steer, lawn mower, snow blower, etc.
Ability to climb and perform work from a ladder.
Demonstrated ability to provide cleaning, maintenance, and repair work.
Knowledge of cleaning, maintenance, and repair methods, materials, and techniques applicable to public buildings.
Ability to work independently with a minimum of supervision and to complete work within a reasonable time frame.
Experience working in a team-oriented, collaborative environment.
Ability to rapidly adapt and respond to changes in environmental and priorities.
Ability to identify and address safety concerns in the workplace.
Ability to work effectively with co-workers.
Ability to communicate with supervisor and staff as pertains to the duties of the job.
Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
Ability to plan and organize work responsibilities according to priorities developed with the immediate supervisor.
Basic Computer Skills including use of e-mail and computer-based time collection.
Physical ability to do heavy lifting (able to lift and carry 50 pounds), to shovel snow, carry supplies and equipment.
Ability to perform the following functions with or without reasonable accommodation: frequently work in outdoor weather conditions including extreme heat, precipitation and cold; frequently lift, move or transport facility materials, office and landscaping waste; and constantly perform cleaning and maintenance tasks by frequently positioning self (for example, pulling, bending, reaching, touching, kneeling, using hands to feel/reach, climbing stairs and ladders).
While performing the duties of this job, the employee is regularly exposed to work near moving and vibrating mechanical parts.
The noise level in the work environment is typically moderate and occasionally very loud, especially when using equipment like lawnmowers, leaf blowers, snow blowers, etc.

Nice To Haves

Professional Licenses (Electrical, HVAC, Mechanical, Plumbing, etc.)
Experience in guiding and collaborating with volunteers.

Responsibilities

Plan, manage, and coordinate the maintenance and appearance of the Association’s grounds and physical facilities.
Resolve facility and maintenance issues and problems.
Provide guidance to the Executive Director on the state of facilities, upkeep, etc.
Manage physical facility/facilities.
Oversee construction and renovation projects including scheduling of vendors and contractors.
Set and manage the daily, weekly, and monthly cleaning and maintenance schedules.
Oversee the preparations of facilities for meetings, rentals, and events.
Mowing, snow removal, repairs, minor carpentry and construction projects.
Maintenance of equipment.
Set up/breakdown for events.
Coordinating facility needs with the Executive Director and/or designated staff.
Ensuring OSHA/PESHA safety regulations are followed.
Overseeing facilities staff, including scheduling, assignment of duties, training as needed, oversight/inspection of work, assisting in annual reviews, etc.
Develop written plans and strategies to maintain records for facility, equipment, and grounds.
Develop plans and methods to track building and equipment maintenance schedules.
Provide input to the Executive Director for the planning of the Association facility budget.
Plan for staffing needs of facility, working with Executive Director.
Plan for facilities needs to be fulfilled by outside contractors/vendors.
Develop relationships with local vendors and contractors.
Provide planning input and guidance to Association Management for upkeep of facilities, needed repairs, etc.
Plan and organize work responsibilities according to priorities for facility staff.
Establish and design the emergency preparedness plan to include training for staff.
Confer with leadership on strategic facility needs.
Provide supervision to facilities staff, including scheduling, assignment of duties, training as needed, oversight/inspection of work, assisting in annual reviews, etc.
Assist with ensuring volunteer direction and management procedures are followed.
Oversee all aspects of the cleaning, upkeep, maintenance, and repair of Extension’s building and grounds.
Maintain building and equipment maintenance schedules.
Oversee and ensure completion of written plans and records for facility, equipment, and grounds.
Provide guidance and recommendations to Executive Director and Building & Grounds Committee on state of facilities, needed repairs, upkeep, etc.
Ensure emergency preparedness plans are monitored and kept up to date including trainings needed for staff.
Oversee construction and renovation projects, moves, building security, inventory control, and scheduling of vendors and contractors.
Collaborate with the Executive Director or designated staff to negotiate contracts with vendors and/or contractors.
Ensure efficient utilization of facility maintenance staff including performance management, development, and training of staff.
Monitor facility budget.
Monitor expenses and payments including verification of payment and invoicing matching contract pricing.
Provides regular and special reports on the conduct of the project to the Board of Directors and board committees as required.
Assure compliance of all OSHA/PESHA safety regulations.
Assure security of the facility.
Oversee troubleshooting and scheduling of routine maintenance and inspections of vehicles and equipment.
Routine maintenance of building(s) mechanical equipment, including furnaces, air conditioners, ice machine, refrigeration units, etc.
Maintain written plans and records for vehicles, facilities, equipment, and grounds, including maintenance records, seasonal work plans, etc.
Ensure proper fire extinguisher maintenance.
Oversee and coordinate arrangements for storage and removal of winter storage vehicles.
Make arrangements for buildings to be opened and closed, as necessary.
Oversee the preparation and maintenance of grounds, buildings, and driveways, etc. before, during and after fair.
Oversee fair set up and tear down.
Manage trash/debris removal.
Oversee electrician and electrical trouble shooting and repair.
Review and approve time cards and time-off requests for direct reports.
Facilitate routine ordering of cleaning supplies, building materials, maintenance items, etc.
Safely operate all vehicles and other job-related equipment.
Follow instructions regarding the use of chemicals and supplies.
Record use and storage of all chemicals and cleaners utilized in MSDS record book as required.
Conduct training on Emergency Preparedness to necessary staff.
Maintains buildings, performing minor and routine painting, plumbing, electrical wiring, and other related maintenance activities.
Makes minor maintenance repairs as needed (i.e., carpentry, plumbing, electrical, etc.).
Track and ensure delivery schedules, quantity and quality criteria are met.
Check completed work by contractors and vendors, follow up as needed.
Collaborate with facilities staff to perform grounds maintenance.
Perform landscape and road/sidewalk maintenance.
Includes operation of small hand/motor equipment and large motor equipment.
Clean and maintain all public areas, restrooms, meeting rooms, and offices.
Removing all garbage, trash, and recyclables.
Clean and maintain appliances and equipment such as refrigerators, stoves, hot water heaters, furnaces, lawn mowers, tractors, floor scrubbers, etc.
Provide general maintenance and repairs, such as minor plumbing, electrical, carpentry, roofing, flooring, and painting as required.
Maintain paper goods and supplies.
Handle deliveries and errands.
Includes maintaining security of buildings and grounds (opening, closing, and locking doors, etc.).
Schedule routine maintenance/inspections of vehicles and equipment.
Replace bulbs and/or ballasts of interior/exterior lighting, when necessary.
Keep light fixtures clean.
Troubleshoot and maintain building(s) mechanical equipment, including furnaces, air conditioners, ice machine, refrigeration units, etc.
Maintain log of activities and duties performed on vehicles/equipment and any other forms, paperwork, records, etc. as assigned.
Arrange for fire extinguisher maintenance.
Perform routine maintenance of HVAC systems.
Consult Rental/Sign-out calendar daily for information regarding buildings and grounds use and make arrangements for buildings to be opened and closed.
Interact with storage/rental customers and represent the Association as required for winter storage of vehicles.
Check facilities after use by renters and report damage to Executive Director.
Set up and clean-up for events and meetings according to schedule and as directed.
Interact with business and food vendors to resolve issues/problems and represent the Association as required.
Represent the Association and interact with clientele, staff, volunteers, and the public in a courteous and respectful manner at all times.
Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.
Maintain confidentiality of all information and data collected, accessed and/or maintained.
Provide data and information to assist with preparation of reports, impact statements, and success stories.
Transport self and/or program materials/resources necessary for performing position responsibilities.
In cooperation with the Supervisor, jointly develop and pursue a professional development plan.
Participate in all required orientation, training, and/or in-service meetings and events as scheduled/required.
Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
Collaborate in activities that are in general support of Cornell Cooperative Extension.
Conduct all programming and activities in accordance with applicable federal, state and local laws and regulations.
Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures, processes and Skills for Success.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner at all times.
Perform all assigned duties in a professional, timely, and accurate manner.
Maintain regular and predictable attendance and punctuality.